LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
Meeting minutes
Jan 10/2022
Attendance
Andy/Earl/Janice/Darren/Dirk/Danny/Tomas
1 Call to order
The regular meeting of the Lethbridge North County Potable Water co-op was called to order at 7:00pm on Jan. 10, 2022 by Andy
2 Approval of Agenda
Approval of agenda as circulated. Moved by Earl. Seconded Danny, Carried
3 Election of new Vice President
Danny moved to suspend election of new Vice president until next meeting. Second Dirk. Carried
4 Approval of meeting minutes
Moved by Earl to accept Nov 8 2021 meeting minutes. Second by Danny
5 Guest attendee Ryan Bos
-Ryan asked the Board to consider moving curbstop from potato storage to new house
-asking to cap existing curbstop at potato storage and put a new one at house
-willing to pay $16900 and wait for water til next fall when house ready
-Andy proposed to wait til next meeting to decide
6 Business arising from minutes
-GIC renamed to Capital Reserve account
-Letter sent to Lethbridge County to amalgamate licence and waiting for answer
-Justin Schooten licence response review.
-Janice read letter in response to request from AEP, they are open to small transfers
7 Presidents Report
-George was let go after last meeting
-Janice hired Tomas
-Container location. We have the option to move container to Evert Vanessen Yard at 105083 Range Road 214 near Picture Butte, and recommended moving it soon as Bills yard is getting new owners.
-Dirk moved to move container to Vanessen yard at 105083 Range Road 214 Picture Butte. Second by Earl. Carried
8 Admin Report
-Janice presented Financials Nov 1 to Dec 31 2021
-Leak by Diamond city was expensive
-Tomas started Dec 13/21 and is working out well
-Service calls have been slow
-2 units turned active
-Audit hopefully done by end of Feb 22
-Mentioned that we have to make sure curbstops installed by co-op only
-Some repair of hydrants needed
9 Operations report
-issues with truck need to be addressed (222000 kms on truck)
-truck to be checked out at Eds auto in Picture Butte
10 Correspondence, discussion Items and other business
-Janice was asked about subleasing units and board asked to have owner come to next meeting
-Discussed water user cheque that bounced and what to do with user and consequences of non payment
11 Next meeting Date
Proposed next meeting Mar 14/22
12 Adjourn
Earl moved to adjourn meeting at 830 pm. Carried
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
Meeting minutes
Jan 10/2022
Attendance
Andy/Earl/Janice/Darren/Dirk/Danny/Tomas
1 Call to order
The regular meeting of the Lethbridge North County Potable Water co-op was called to order at 7:00pm on Jan. 10, 2022 by Andy
2 Approval of Agenda
Approval of agenda as circulated. Moved by Earl. Seconded Danny, Carried
3 Election of new Vice President
Danny moved to suspend election of new Vice president until next meeting. Second Dirk. Carried
4 Approval of meeting minutes
Moved by Earl to accept Nov 8 2021 meeting minutes. Second by Danny
5 Guest attendee Ryan Bos
-Ryan asked the Board to consider moving curbstop from potato storage to new house
-asking to cap existing curbstop at potato storage and put a new one at house
-willing to pay $16900 and wait for water til next fall when house ready
-Andy proposed to wait til next meeting to decide
6 Business arising from minutes
-GIC renamed to Capital Reserve account
-Letter sent to Lethbridge County to amalgamate licence and waiting for answer
-Justin Schooten licence response review.
-Janice read letter in response to request from AEP, they are open to small transfers
7 Presidents Report
-George was let go after last meeting
-Janice hired Tomas
-Container location. We have the option to move container to Evert Vanessen Yard at 105083 Range Road 214 near Picture Butte, and recommended moving it soon as Bills yard is getting new owners.
-Dirk moved to move container to Vanessen yard at 105083 Range Road 214 Picture Butte. Second by Earl. Carried
8 Admin Report
-Janice presented Financials Nov 1 to Dec 31 2021
-Leak by Diamond city was expensive
-Tomas started Dec 13/21 and is working out well
-Service calls have been slow
-2 units turned active
-Audit hopefully done by end of Feb 22
-Mentioned that we have to make sure curbstops installed by co-op only
-Some repair of hydrants needed
9 Operations report
-issues with truck need to be addressed (222000 kms on truck)
-truck to be checked out at Eds auto in Picture Butte
10 Correspondence, discussion Items and other business
-Janice was asked about subleasing units and board asked to have owner come to next meeting
-Discussed water user cheque that bounced and what to do with user and consequences of non payment
11 Next meeting Date
Proposed next meeting Mar 14/22
12 Adjourn
Earl moved to adjourn meeting at 830 pm. Carried
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
Nov. 8, 2021
1. Call to order
•The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on Nov. 8, 2021 at Diamond City by Andy.
Attendance
Andy, Arnie, Dirk, Earl, Janice, Josh, Danny Ponjavic, Darren Van Raay, Bill, George, Murray
2. Approval of Agenda
•Approval of agenda as distributed. Moved by Earl. Seconded Bill, Carried
3. Approval of Minutes
•The regular meeting minutes from Sept. 13, 2021 were read by Janice. Murray moved to approve. Seconded Earl. Carried
4. Business Arising – Action Items
•Capital reserve account
oDirks moves to revisit discussion on capital reserve acct. Arnie seconded. Carried
oDirk Moved that; the GIC account (current balance $300000) be allocated and renamed as Capital Reserve Acct. Arnie seconds. Carried
•Seacan has been purchased and delivered to Bills yard at a cost of $4300
•Janice read correspondence received from AEP regarding Monarch compliance.
oBill Moves that: LNCPWC authorize Lethbridge County to apply to AEP; to amalgamate the 2 water licenses which pertain LNCPWC; and further apply that Monarch phase become legally eligible to receive water through existing infrastructure and become compliant under the water act. Dany P. seconded. Carried
•There has been no response to ads looking for water license.
•The executive did pursue a potential lead on available water license but the offer was not successful.
5. Guest:
•Justin Schooten joined the meeting to discuss potential unit
6. Presidents Report
•In his report Andy reminded board members that LNCPWC has transitioned to a Governance board from a Working Board and; as such correspondence with outside agencies must go through our General Manager unless otherwise directed.
7. Admin Report
•Janice presented the profit/ loss statements for Sept – Oct.
oDirk moved to accept the financial reports as presented. Earl seconded. Carried
•Attended AFRWC virtually.
•Janice is in the process of updating the job descriptions in the policy handbook. She will bring the changes to the board for approval.
•Informed by craig of Lethbridge County that the water rate as charged by City of Lethbridge will go unchanged for 2022.
8. Operations Report
•Inspections roughly 1/3 completed
•Service calls have decreased dramatically
•Air release covers need attention. Should be a project for next year
•Winter schedule has begun and operational hours of George will be decreased
9. New Business
•Discussion held on proposal to acquire small water license.
oJanice to inquire with AEP about feasibility.
•Discussion on the logistics of participating in Remembrance Day Services
10. Next Meeting
•Tentatively Jan. 10
11. Adjournment
•Dirk moved to adjourn at 9:00 pm. Carried
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
Sept. 13, 2021
1. Call to order
•The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on Sept. 13, 2021 at Diamond City by Andy.
Attendance
Andy, Arnie, Dirk, Earl, Janice, Danny Ponjavic, Darren Van Raay, Bill, George, Murray
Regrets; Josh
2. Approval of Agenda
•Approval of agenda as distributed. Moved by Dirk. Seconded Bill, Carried
3. Approval of Minutes
•The regular meeting minutes from July 12, 2021 were read by Janice. Earl moved to approve. Seconded Murray. Carried
4. Business Arising – Action Items
•LNID relocate – Project has been cancelled as new route for LNID line found
• Bill moves to revisit tabled AGM Motion. Earl seconds. Carried
oDiscussion held on motion relative to current situation
AGM Motion: Moved that LNCPW send a letter to idle curbstop unit holders offering to buy idle units back, providing an explanation that we need recoup these units in order to get into compliance with AEP. Motion defeated
•Legal – Murray moves to go in camera. Dirk seconds. Carried
oEarl moves to move out of camera, Bill seconds. Carried
oMoved by Bill: Moved that a contingent of LNCPWC meet with Leth. County Admin and AEP to explain that under legal advice we are pursuing purchasing of water license or obtaining a water conveyance agreement to cover Monarch and remaining system license shortfall. Seconded by Dirk. Carried
6. Presidents Report
•N/R
7. Admin Report
•Fee increase came into effect on June 1. Members still calling to complain about increase but frequency decreasing
•Janice presented financials for June – Aug 2021
•Presented Q2 budget update and looks on track to result in a positive bal. at year end.
•Janice is in the process of updating member lists to be reported by water source rather than construction zones which will aid when issues arise with water delivery.
•Instituted an electronic time reporting app commencing Sept. 1 for employee safety and efficiency
•Janice made note of a large variance of consumption in June and will investigate further.
•6 units have been bought back totaling $66500 with curbstops to be removed as soon as convenient.
•GIC renewal – updated rates are dismal
•Earl moves to reinvest $300000 GIC for 1 yr non-redeemable. Dirk seconds carried
•Discussion held on logistics of setting up capital reserve. Dirk moves to table discussion. Earl seconds. Carried
•Due to the change in executive membership, it is necessary to update signing authority. Bill moved that Arnie BH be designated as one of the 3 board members retaining signing authority for LNCPWC. Dirk seconded. Carried
8. Operations Report
•Inspections moving along with roughly 1/3 of system completed
•Parts availability has improved
•Sea can purchase not completed as costs are up
oDarren VR to assist George in locating a suitable container for storage
•Repurchased units scheduled to be removed as crop removal is completed to minimize damage.
9. Next Meeting
•Tentatively Nov.8, 2021
10. Adjournment
•Dirk moved to adjourn at 8:55 pm. Carried
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
July 12, 2021
1. Call to order
•The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on JUNE 12, 2021 at Diamond City by Andy.
Attendance
Andy, Arnie, Dirk, Earl, Janice, Josh, Danny Ponjavic, Darren Van Raay, Bill, George
Regrets; Murray
2. Approval of Agenda
•Approval of agenda as distributed. Moved by Earl. Seconded Bill Hamman
Carried
3. Approval of Minutes
•The regular meeting minutes from June 14, 2021 were read by Janice. Dirk moved to approve as amended. Seconded Earl. Carried
4. Business Arising – Action Items
•LNID relocate -the estimate for the line relocate as requested by LNID is $7800. Janice to send letter to LNID to participate in cost share for the job.
•No other interested parties to check air release valves. George to continue to ask around
• Bill moves to revisit tabled AGM Motion. Earl seconds. Carried
Moved by Danny Ponjavic that: LNCPW send a letter to idle curbstop unit holders offering to buy idle units back, providing an explanation that we need recoup these units in order to get into compliance with AEP. Seconded by Rob Beaudine. Carried
•Bill moves to retable. Seconded by Earl. Carried
5. Guest Attendee’s
•Representatives of Sundial water users assn. John Kolk, Greg Magyar, & Linden Knodel presented to the board the desire for LNCPWC to take over their assn. which would allow to access water license. (17acre/ ft.)
•More info required from AEP whether this is possible or and feasible
6. Presidents Report
•Andy reported on executive meeting held July 9
•Employment contract reviews were conducted
oAdmin Janice Larson
Job title change to General Manager
2% cost of living pay increase effective July 1st, 2021
$100/month increase for use of her house for coop business effective July 1, 2021
Renumeration for all hours worked
Janice has indicated she will work towards obtaining level 1 certification for water treatment.
The Board has full confidence in her ability to fulfill the position
Bill Hamman moved to adopt these recommendations; Josh seconded. Carried.
oOperations George Douglas
George requested have a small workspace and storage
Bill offered an area at his farm
Moved by Danny P , Seconded by Dirk
George look into purchasing 20 ft seacan and shelving for storage
Of Coop parts for cost of up to $4000. Storage to be located Bills farm as well.
Carried
•Current contract extended until either party requests a change
•George is to focus on improving reporting
•Monthly meeting reports to be written.
oReport on virtual meeting with AEP and Lethbridge County Admin
County admin wanting us to allocate water from DC area to Monarch to cover shortfall
There were a few other ideas that came out of meeting
Executive makes the recommendation that LNCPW obtain a legal opinion on this issue to ensure due diligence
Moved by Bill Hamman:
That LNCPWC immediately retain the services of a lawyer with water rights and water licensing experience to obtain legal advice on the various options that came to light during our recent meeting with AEP and County
Seconded by Dirk. Carried
Bill and Andy volunteered to be on a committee to pursue this
7. Admin Report
•Janice made note of a large variance of consumption in June and will investigate further.
•6 units have been bought back totaling $66500 with curbstops to be removed as soon as convenient.
•GIC renewal – updated rates are dismal
•Earl moves to reinvest $300000 GIC for 1 yr non-redeemable. Dirk seconds carried
•Discussion held on logistics of setting up capital reserve. Dirk moves to table discussion. Earl seconds. Carried
•Due to the change in executive membership, it is necessary to update signing authority. Bill moved that Arnie BH be designated as one of the 3 board members retaining signing authority for LNCPWC. Dirk seconded. Carried
8. Operations Report
•Line break in Barons vault June 17 and back online June 21
•Inspections slowing down as parts are more difficult to purchase
•22 service calls
9. Next Meeting
•Tentatively Aug. 9
10. Adjournment
•Earl moved to adjourn at 9:10 pm. Carried
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
June 14, 2021
1. Call to order
•The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:09 PM on JUNE 14, 2021 at Diamond City by Andy.
Attendance
Andy, Arnie, Dirk, Earl, Janice, Josh, Danny Ponjavic, Darren Van Raay, Bill, George
Regrets; Murray
2. Approval of Agenda
•Approval of agenda as distributed. Moved Bill. Seconded Earl. Carried.
3. Elections
•Chair ceded to Janice for executive elections 2021.
President Andy Van Essen nominated.
Andy accepted
Arnie moved nominations cease.
V. President Bill Hamman nominated.
Bill Accepted
Arnie moved nominations cease.
TreasurerDirk Van Der Kooij nominated.
Dirk accepted
Earl moved nominations cease.
SecretaryArnie BH nominated.
Arnie accepted
Earl moved nominations cease.
Andy resumed chairing the regular meeting.
4. Approval of Minutes
•The regular meeting minutes from April 12, 2021 were approved as read by Janice. Moved Earl. Seconded Bill. Carried
5. Business Arising – Action Items
•LNID relocate -George is to pursue a price estimate to relocate our line and Janice to submit a cost share request to LNID.
•Ownership of Martens unit still under dispute with VRP
6. President’s report
•Didn’t like the tone of the AGM- very negative due to idle fee issue
•Executive approved 90-day renewal of operations manager contract
•Virtual meeting with AEP and Lethbridge County to clarify water license issues to be held Friday June 18th at 10 am. Most board members are able to attend
•Dependent on outcome of Fridays meeting Andy recommends investigating other strategies to solve license issues.
7. Admin Report
•Janice presented financial reports for April and May of 2021
*Dirk moved to reinvest $300000 GIC which comes due in July for another year at 1.3%. Bill seconded, Carried
•Unit holders have offered 6 units to the board for possible buy-back
•Janice presented draft water unit repurchase agreement for feedback
8. Operations Report
•Inspections have uncovered possible tampering with equipment
•Of 50 completed inspections there are 3 possible tampering issues
•Recommended removal of chlorine testing equipment
•Investigating 2 possible small leaks
•George indicated he was having trouble locating some curbstops and had to borrow a pinfinder.
•Danny moved that we approve purchase of pinfinder for operations use. (Approx. value $1100) Bill seconds. Carried
•Cost of air release inspections with syncore has gone up from $150/site to $215. Board suggested to George to find quotes for these inspections from other suppliers.
9. Other Business
• Discussion on Motion from AGM
"Moved by Danny Ponjavic that: LNCPW send a letter to idle curbstop unit holders offering to buy idle units back, providing an explanation that we need recoup these units in order to get into compliance with AEP. Seconded by Ray Beaudin. Carried"
* Bill Moved that we table this discussion till the next meeting pending outcome of meeting with AEP. Arnie seconded. Carried
•Arnie floated the idea of possibly offering a reduced capacity unit to members. Further investigation required.
10. Adjournment
•Earl moved to adjourn at 9:00 pm. Carried
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
APRIL 12, 2021
1. Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on April 12, 2021 at Diamond City by Andy.
Attendance: Andy, Bill, Dirk, Earl, George, Janice, Josh, Murray, Rob
2. Approval of Agenda
2.1. Approval of agenda as distributed. Moved Rob. Seconded Earl. Carried
3. Approval of Minutes
3.1. The regular meeting minutes from March 8, 2021 approved as read. Moved Dirk. Seconded Earl. Carried
4. Guest Attendee – Darren Adamson – Avail CPA
Action Item – Set up capital reserve fund according to AFRWC policy.
MOTION – Move annual financial statements as presented. Moved Dirk. Seconded Rob. Carried
5. Business Arising – Action Items
5.1. VZ Farms and Diane Simons line relocates are complete just waiting for water sample results.
5.2. Co-op member claimed water line was leaking. Upon inspection no leak detected. Without consent of LNCPWC contractor was hired by co-op member, line was exposed and removed.
MOTION – Letter will be delivered to co-op member stating the risk he took by tampering with co-op line and a fine of $500.00 will be levied. Moved Bill. Seconded Dirk. Carried
*AMENDED MOTION – Plus six-month suspension of service. Moved Bill. Seconded Earl. Carried
5.3. Mixed feelings on pending fee increase from co-op members.
5.4. Waiting for proof of purchase regarding Martens unit repurchase.
5.5. LNID request for co-op line relocate. Waiting for update from Arnie.
7. Administration Report
7.1. March 2021 income and payables report presented to board.
MOTION – Accept income and payables report as presented. Moved Earl. Seconded Bill. Carried
8. Operations Report
8.1. Simons and VZ Farms units not activated yet.
8.2. Rainbow Greenhouses can not shut off curb stop; repairs needed.
8.3. VRP curb stop removal completed today.
9. Discussion and other Business
9.1. Correspondence received from County of Lethbridge regarding ongoing water license issues was discussed by board.
Action Item – Janice will write letter to Lethbridge County explaining reason for our responses to questions asked by Jeremy Wickson. Letter will also ask for a response to co-op questions. Janice will hand deliver.
10. Next Meeting
10.1. May 10, 2021 at Diamond City.
10.2. AGM date April 21, 2021 at 7:00 PM.
11. Adjournment
Meeting was adjourned at 9:07 PM by Rob.
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
MARCH 8, 2021
1. Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on MARCH 8, 2021 at Diamond City by Andy.
Attendance
Arnie, Dirk, Earl, George, Janice, Murray, Rob
2. Approval of Agenda
2.1. Approval of agenda as distributed. Moved Arnie. Seconded Earl. Carried
3. Approval of Minutes
3.1. The regular meeting minutes from February 8, 2021 approved as amended. Moved Earl. Seconded Rob. Carried
4. Guest Attendee – Craig Sosick
4.1. Invited guest was to discuss curb and line location at NW 2 12 21 W4. Guest failed to attend meeting.
5. Business Arising – Action Items
5.1. Diane Simons has sold property and is moving to new property by Nobleford. She is aware and agrees
to pay removal and installation costs plus ten percent.
5.2. Syncore is relocating VZ Farms unit.
5.3. Explanation letter in regards to Meadowscape and Coulee View units has been sent.
5.4. Vanderveen has decided not to resell water unit back to co-op. In regards to Martens water unit, co-op will follow up on ownership of water unit before any transactional sale commences.
MOTION – Any unit holder wishing to relinquish their water unit to LNCPWC receive full purchase price back. Moved Arnie. Seconded Earl. Carried
5.5. Letter and county meeting presentation discussed. No response from Lethbridge County.
6. Presidents Report
6.1.
7. Administration Report
7.1. February 2021 income and payables report presented to board.
MOTION – Accept income and payables report as presented. Moved Arnie. Seconded Dirk. Carried
7.2. Unit fee increases will postponed until June 1, 2021 from May 1, 2021.
8. Operations Report
8.1. Warning signs to mark co-op pipe and curb stops still being sourced.
8.2. George had meeting with Darren Charlesworth on installing signs and marking isolation valves.
9. Discussion and other Business
9.1. Board composition and expired terms were discussed for upcoming AGM.
9.2. Request with drawing from LNID was received in regards to LNCPWC moving a portion of co-op water line which they believe is encroaching into their property located at SE 16 11 20 W4. Clarification by co-op board will be needed to fully understand issue.
Action Item – Janice will set up meeting with LNID representatives to meet with Arnie and George on site to go over request from LNID before next board meeting.
9.3. Rob Boras announced that effective next AGM he will be resigning from LNCPWC board.
10. Next Meeting
10.1. April 12, 2021 at Diamond City.
10.2. AGM date April 21, 2021 at 7:00 PM.
Action Item - Janice per board policy will formally advertise and invite attendees for upcoming LNCPWC AGM.
11. Adjournment
Meeting was adjourned at 8:30 PM by Rob.
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
FEBRUARY 8, 2021
1. Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on FEBRUARY 8, 2021 at Diamond City by Andy.
Attendance
Arnie, Bill, Dirk, Earl, George, Janice, Josh, Murray, Rob
2. Approval of Agenda
2.1. Approval of agenda as distributed. Moved Arnie. Seconded Earl. Carried
3. Approval of Minutes
3.1. The regular meeting minutes from November 16, 2020 approved as read. Moved Bill. Seconded Rob. Carried
4. Guest Attendee – Allan Van Zeggelaar
4.1. Distance to transfer unit to new location would be 3000 meters. Pipe would be HDPE installed where applicable by open cut method at a quoted cost of approximately $5000.00.
Motion – Approve transfer of water unit to desired location pending approval from his cousin. Installation after the curb stop is his cost. Moved Arnie. Seconded Rob. Carried
Motion to Amend – Allan to supply specifications and design to co-op including cistern connection. Moved Bill. Seconded Arnie. Carried
5. Business Arising – Action Items
5.1. Diane Simons has first calls done to move her idle unit.
5.2. George reported to board that new signage has not been ordered yet. Also after monitoring it was determined there was a bad leak in the Park Lake area which was repaired.
5.3. Marking of isolation valves will commence in spring.
6. Presidents Report
6.1. County needs to supply detailed reports/invoices to co-op for services rendered.
6.2. Operations employee George Douglas has agreed to and signed extension of employee contract review for another 90 days.
6.3. Former employee will receive letter from co-op on their pay grievance.
7. Treasurers Report
7.1. Dirk presented 2020 Q4 budget review.
7.2. Draft budget for 2021 was presented.
Motion – Approve 2021 budget as presented. Moved Dirk. Seconded Bill. Carried
Board discussed on going issue of how to handle idle units.
-How much are these idle units costing co-op?
-If idle unit fees are raised will there be push back from
Members?
Motion – Change proposed increase from $86.00/month down to $65.00/month per idle unit effective May 1, 2021. Moved Arnie. Seconded Earl. Carried
8. Administration Report
8.1. November and December 2020 income and payable report presented to board.
8.2. January 2021 income and payables report presented to board.
8.3. Janice presented to board unit count as of December 31, 2020.
8.4. Wilde Bros. update with respect to Meadowscape and Couleeview subdivision expansions was discussed.
Motion – Write letter to Meadowscape and Couleeview explaining nothing has changed in regards to subdivision water request. Moved Bill. Seconded Arnie. Carried
Action Item – Janice will write letter to Meadowscape and Couleeview with explanation.
8.5. Two members have approached co-op about selling water units.
Action Item – Janice will reach out to VanDerveen and Martens in regards to repurchasing their water units.
9. Operations Report
9.1. George reported that February has started off busy with three service calls.
10. Discussion and other Business
10.1. Board received confirmation that Morris Zeinstra will not be returning to LNCPWC board. Replacement decision will wait until AGM.
10.2. Preparation and discussion for Lethbridge County meeting.
Motion – Write letter to Lethbridge County Council presenting two requests of LNCPWC. Moved Bill. Seconded Arnie. Carried.
Action Item – Andy, Arnie, Dirk, Bill, and Janice will construct letter that will forwarded to Lethbridge County before meeting on February 11, 2021.
11. Next Meeting
11.1. March 8, 2021 at Diamond City.
11.2. Tentative AGM dates March 31 or April 7, 2021.
12. Adjournment
Meeting was adjourned at 9:35 PM by Rob.
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
NOVEMBER 16, 2020
1. Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on NOVEMBER 16, 2020 at Diamond City by Andy.
Attendance
Arnie, Bill, Dirk, Earl, George, Janice, Josh, Murray, Rob
2. Approval of Agenda
2.1. Approval of agenda as distributed. Moved Dirk. Seconded Earl. Carried
3. Approval of Minutes
3.1. The regular meeting minutes from September 14, 2020 approved as amended. Moved Josh. Seconded Bill. Carried
4. Guest Attendee – Clint Capton with Syncore
4.1. Co-op and Syncore discussed working relationship.
5. Business Arising – Action Items
5.1. George reported to board about signage examples and pricing.
Signs
Powder coated posts
$6.67
$12.00
Motion – Purchase two hundred powder coated posts and signs. Moved Arnie. Seconded Dirk. Carried
5.2. Isolation valve marking work is in progress.
5.3. Simons – Estimated unit removal Excavate and cap $500.00
Excavate and Fuse $3000.00
Estimated Unit install Cost $2600.00
Water unit capacity in Nobleford area is tight.
Unit has to be pre-engineered by Wilde Bros. before install.
Motion – LNCPWC will allow Simons to move idle water unit. Simons will have to pay cost plus, administration fee and engineering costs for removal and install of water unit to be located at SW 02 10 23 W4 (rural address-231049 TWP RD 100A), using approved co-op contractor. Moved Bill. Seconded Rob. Carried
5.4. Van Zeggelaar idle unit removal and re-install was discussed. Installing new pipe in ground would be approximately $22.00 meter with a distance of 950-1000 meters. George stated at this point easements were not discussed. The two idle units must become active within one year of completed installation.
Motion – To permit transfer of units to new location on approval of Wilde Bros. Engineering. Van Zeggelaar will have to pay all incurred costs of removal and install at new location. On signing of contract sixty percent of anticipated invoice will have to be paid up front. Moved Arnie. Seconded Earl. Carried
6. Presidents Report
6.1. Wilde Bros. Engineering report submitted to AEP on October 29, 2020.
6.2. Operations employment offer status update October 30, 2020.
6.3. Office lease at Alberta Prime Beef was terminated on November 30, 2020.
7. Treasurers Report
7.1. Dirk presented Q3 budget/ytd.
7.2. Board discussed County MOU and ways to reduce costs.
Action Item – Andy will phone County tomorrow and set up meeting to discuss MOU.
7.3. New water rates should be coming sometime in November.
8. Administration Report
Motion – Accept co-op October financials as presented. Moved Earl. Seconded Rob. Carried
Motion – Pay bills. Moved Earl. Seconded Josh. Carried
9. Operations Report
9.1. Meuller sensor issues discussed.
Motion – Send sensor back to Meuller/Emco and get money refunded. Moved Dirk. Seconded Josh. Carried
9.2. George will keep monitoring area by Park Lake for possible signs of leak.
10. Discussion and other Business
10.1. E-mail from Jeremy Wickson at Lethbridge County was read to board responding to question board had from last meeting.
11. Next Meeting
11.1. December 14, 2020 at Diamond City.
12. Adjournment
Meeting was adjourned at 9:38 PM by Arnie.
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
OCTOBER 19, 2020
1. Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on OCTOBER 19, 2020 at Diamond City by Andy.
Attendance
Bill, Dirk, Earl, George, Janice, Josh, Murray
2. Approval of Agenda
2.1. Approval of agenda as distributed. Moved Bill. Seconded Earl. Carried
3. Approval of Minutes
3.1. The regular meeting minutes from September 14, 2020 approved as read. Moved Bill. Seconded Earl.
Carried
4. Business Arising
4.1. Janice employment contract can be privately viewed by board members; but will not be freely distributed.
4.2. New metal pipeline signage was discussed. Signage would show direction and announce assets in ground.
Action Item – George at next meeting will bring sign/post examples from South County Potable Water Coop to show board members.
Action Item – George will start marking all isolation valves.
5. Presidents Report
5.1. Wilde Bros. report is complete.
5.1.1. County won’t do anything about water licensing until compliance letter is completed by AEP.
Motion – Give Darren Wilde at Wilde Bros. the authority to forward engineering report to AEP and attach Lethbridge County. Moved Bill. Seconded Josh. Carried
5.2. Diamond City pressure boost discussed.
5.3. Discussed letter notifying LNCPWC of County representative removal. Ref: October 2, 2020 “representation removal”
5.3.1. Does board lobby for replacement or reinstatement of County representative? Decision in regards to replacement director will wait until response is received from Lethbridge County.
Motion – Write letter to Lethbridge County Council that the board is concerned with decision to remove County representation from LNCPWC board and reference contract from 2002. At the same time ask that they rescind decision/motion. Moved Bill. Seconded Dirk. Carried
6. Administration Report
6.1. September 2020 financials presented to board.
Motion – Approval of financial statements and payables. Moved Dirk. Seconded Earl. Carried
7. Operations Report
7.1. Ref: “Operations Report – October Board Meeting”
8. County Report
8.1. Ref: “Summary of Lethbridge County Operational Services provided to the LNCPWC”
9. Discussion
9.1. Discussion to revisit relocation of water unit’s policy.
9.1.1. Follow up contact with Diane Simons in regards to unit relocation.
9.1.2. George will follow-up with Allan Van Zeggelaar in regards to relocation of idle curb stops request.
9.2. Other Business
9.2.1. Discussions and decisions on rate increases for idle and active units will be tabled until LNCPWC receives notification of new rates from Lethbridge County.
9.2.2. Discussed transfer of water license from Lethbridge County to aid co-op with compliance issues.
Action Item – Janice will write letter to Lethbridge County, requesting that LNCPWC be placed on agenda for next Council meeting to discuss co-op water license issues.
9.2.3. Because of Covid virus, the co-op will request that office space lease held at Alberta Prime Beef be terminated. Janice will operate co-op office/administration from her home.
10. Next Meeting
10.1. November 9, 2020 in Diamond City
11. Adjournment
Meeting was adjourned at 9:22 PM by Earl.
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
SEPTEMBER 14, 2020
1. Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:02 PM on SEPTEMBER 14, 2020 at Diamond City by Andy.
Attendance
Arnie, Bill, Dirk, Earl, George, Janice, Josh, Murray, Rob
2. Approval of Agenda
2.1. Approval of agenda as distributed. Moved Arnie. Seconded Bill. Carried
3. Approval of Minutes
3.1. The regular meeting minutes from July 13, 2020 approved as amended. Moved Arnie. Seconded Rob. Carried
4. Business Arising
4.1. Janice employment contract discussed. Contract will be presented to board once Janice’s solicitor signs off.
4.2. George Douglas employment offer letter changed to part time employee as per George’s wishes.
4.3. Response to request for members to transition into paperless billing was positive.
4.4. Additional water license search continues.
5. Presidents Report
5.1. AEP acknowledged receipt of co-op pipeline network report engineered by Wilde Bros.
5.2. New “Operations Technician”, George Douglas was introduced to board.
6. Administration Report
6.1. July-August 2020 financials presented to board.
Motion – Approval of financial statements and payables. Moved Dirk. Seconded Josh. Carried
Action Item – Add curb stop fee discussion to next meeting agenda.
7. Operations Report
7.1. Improved cistern anti-tampering assemblies are being researched.
Action Item – George will look for new warning signage and pricing to mark in ground co-op assets.
8. Guest Attendee
8.1. Mr. Rob Fiorino attended meeting seeking updates on status of water units for Coulee view subdivision.
9. County Report
9.1. Ref: September 14, 2020, “Summary of Lethbridge County Operational Services provided to the LNCPWC”.
10. Discussion and Other Business
10.1. Sale of units discussed.
10.1.1. Ref: Allan denBok-Tiechrob sale request letter.
Private treaty sale of water units has been denied by board.
10.2. Relocation of curb stop discussed.
10.2.1. Ref: Diane Simons relocation request email.
Relocation request has been denied by board.
10.2.2. Ref: Erwin Vanee relocation request email.
Relocation request at co-op expense has been denied by board.
11. Next Meeting
11.1. October 19, 2020 in Diamond City
Motion – Arnie moved to go into camera.
Co-op internal business discussed.
Motion – Bill moved to go out of camera.
12. Adjournment
Meeting was adjourned at 9:40 PM by Earl.
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
JULY 13, 2020
1. Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:09 PM on JULY 13, 2020 at Diamond City by Andy.
Attendance
Arnie, Dirk, Earl, Janice, Josh, Morris, Murray, Rob
2. Chair ceded to Janice for executive elections 2020.
3. Elections
PRESIDENT
Andy Van Essen nominated.
Arnie moved nominations cease.
Andy Van Essen accepted.
V. President
Rob Boras nominated.
Andy moved nominations cease.
Rob Boras accepted.
Treasurer
Dirk Van Der Kooij nominated.
Rob moved nominations cease.
Dirk Van Der Kooij accepted.
Secretary
Murray Kester nominated.
Rob moved nominations cease.
Murray Kester accepted.
4. Chair ceded to Andy to resume regular meeting.
5. Approval of Agenda
5.1. Approval of agenda as distributed. Moved Arnie. Seconded Rob.
Carried
6. Operations Report Lethbridge County – Jeremy Wickson
6.1. Jeremy discussed details of “Lethbridge County Operational Services” provided to LNCPWC. Please reference in meeting summary document for details.
7. Approval of Minutes
7.1. The regular meeting minutes from June 17, 2020 were approved as read. Moved Dirk. Seconded Rob. Carried
8. Business Arising – Action Items
8.1. Solicitor felt employment contract between co-op and new administrator needs work. New draft contract will be ready July 15, 2020. All communication on this matter will be through Andy.
8.2. Procurement of after-hours answering service will be put on hold at this time.
8.3. Open invitation to County representatives to attend board meetings on a regular basis.
8.4. ATB – GIC renewed 1.3% for one year.
8.5. Questions regarding lack of advertising for AGM. It has been verified that required advertising and notification on AGM did indeed take place.
9. Past - President Report
9.1. Norm Spencer handed in his resignation from board effective July 1, 2020.
9.1.1. AGM discussed.
9.1.2. Meeting with AEP, Lethbridge County and executive which took place June 30, 2020 was discussed with rest of board.
9.1.3. Executive interviews for new “Operations Technician” took place July 10, 2020.
49 applicants for job.
George Douglas was chosen.
Motion – Earl moved that LNCPWC hire George Douglas as new part time “Operations Technician”. Seconded Josh. Carried
Action Item: Janice will write offer letter on behalf of co-op to George Douglas for position of “Operations Technician”.
10. Administration Report
10.1. Janice presented June 2020 Income Statement and payables.
Motion – The payment of outstanding invoices. Moved Arnie. Seconded Earl. Carried
10.2. Dirk presented 2020 budget YTD.
10.3. Prospective new member waiting list discussed.
10.4. Ongoing discussion of paperless billing and benefits to co-op and its members.
Action Item: Janice will send out notices with next billing cycle to members making them aware of
paperless billing option.
11. Discussion and Other Business
11.1. Discussions on how AEP views idle curb stops and impact on co-op in regards to new water license.
11.2.
Motion – Morris moved to go into camera. Seconded Arnie. Carried
Co-op internal business discussed.
Motion – Dirk moved to go out of camera. Seconded Rob. Carried
11.3. Josh brought forward possible water license for sale and presented details to board members.
12. Next Meeting
12.1. August 10, 2020
13. Adjournment
Meeting was adjourned at 9:38 PM by Arnie.
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
JUNE 17, 2020
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:03 PM on June 17, 2020 at Diamond City by Andy.
Attendance
Arnie, Dirk, Earl, Janice, Josh, Morris, Murray, Rob
Approval of Agenda
2.1. Approval of agenda as distributed. Moved Arnie. Seconded Earl.
Carried
Approval of Minutes
3.1. The regular meeting minutes from May 11, 2020 were approved as read. Moved Dirk. Seconded Rob. Carried
Presidents Report
4.1. Janice Larson employment review discussed with board.
Action Item: Andy will deliver draft administrator employment contract to solicitor for advice.
Corrine Bates with AEP is seeking meeting with Co-op by end of June 2020.
Motion – Go into camera. Moved Arnie.
Discussed co-op internal business.
Motion – Go out of camera. Moved Arnie.
Reports
Administration
5.1. Financial reports presented to board.
Motion - The payment of outstanding invoices. Moved Morris. Seconded Dirk. Carried
Action Item: Janice will get information and pricing for after hour answering services.
Operations
6.1. Lethbridge County report was read to board by Janice.
Action Item: Janice will reach out to Jeremy Wickson at Lethbridge County to attend next meeting and
explain questions board has in regards to his report.
Engineers report was read by Janice.
Other Business
7.1. Discussed hiring of part time operator.
- Place add in local papers.
- Ask applicants what they expect for salary.
- Make known to applicants that it is a part time job.
- Janice will evaluate applicants.
Co-op will hire one student utilizing “Summer Student Jobs Grant”. GOC will pay students salary up to $15.00/hour. Employment end date will 28/02/2021.
Board discussed inspecting water co-op assets/equipment at cisterns for compliance anytime a member property sale takes place.
Action Item: Janice will renew $200,000.00 GIC for one year. Expires July 10, 2020.
7.2. Motion – Take $100,000.00 out of T-Bill savings add to $200,000.00 GIC and reinvest $300,000.00. Moved Dirk. Seconded Arnie. Carried
7.3. Two week notice of AGM.
7.4. Schedule meeting with AEP. Date to be determined.
Action Item: Janice will place AGM announcement into local papers.
8.1. Next general meeting July 13, 2020 at 7:00 PM.
8.2. Annual general meeting July 8, 2020 at 7:00 PM.
Adjournment
Meeting was adjourned at 9:00 PM by Earl.
LNCPWC Board Meeting Minutes
May 11 ,2020
Diamond City Hall
Call to Order – Chairman Andy Van Essen Called the meeting to order at 8:00 pm
In attendance: Andy, Rob B, Morris Z., Earl D., Dirk V., Josh G., Norm S., Arnie B., Janice L
--Guests: Craig Praskach, and Jeremy Wickson from Leth. County
--Regrets: Murray K.
2. Approval of Agenda – Dirk moved and Earl seconds approval of the agenda as circulated. Carried.
3. Operations Update – Jeremy Wickson and Craig Praskach provided an update on operations
- Lethbridge County has signed an MOU with LNCPWC for operation of the water distribution system.
- Agreement similar to south county water coop
- Agreement in perpetuity with a cancellation clause
- They identified areas needing attention
o Signage – locate left over signage from LNCPW or upgrade to new steel markers
o Line mapping inaccuracies causing issues with locates
- Conducting field checks on pressures in the Nobleford phase to verify if pressures are as per modelling – results hopefully in a week.
- Inventory for cistern emitter parts needed.
o Inventory to be purchased and kept on hand, billed to the coop
4.Approval of Minutes –
- Minutes of March 9, 2020 were circulated and moved for approval by Morris, Dirk seconds. Carried.
5. Presidents Report-
- Andy presented his written report.
- Operations Manager Martin Nordstrum has been dismissed
- Leth. County being contracted to operate the system.
-There may be a need to hire a part time person to fill some of the gaps.
6. Administration Report
-Janice went through Balance sheet and P/L statements for March and April.
-Dirk moved acceptance of F/R, Josh seconded. Carried
- Janice has set up ATB business online to facilitate timely bill payment
- No longer pursuing summer employment grant
- uptake of paperless billing has been good
- Clarification needed on lines of communication with members.
o Janice to deal with administrative issues
o Lethbridge county – service issues and locates
- Newsletter to go out to members detailing the recent changes in operations
7. Member Correspondence
- Curb stop removals – continue charging active fees after removal until unit has been reallocated.
- Greenlife Farms- request for relocation
o Janice to consult with AEP and engineers to get OK before proceeding with allowing relocation
8. Other Business
- Board elections - Rob, Andy, Murray and Arnie’s terms are up at the next AGM
- AGM – AGM is to be held within 45 days of lifting restrictions due to Covid
o To discuss at next meeting
- Buy back of units
o Moved that LNCPWC offer to buy back any inactive water unit at the original purchase price. Moved by Morris Z. Seconded by Earl D. Carried
- Discussion held on part time position to fill gaps evident in absence of operations manager.
o Janice to dialogue with Jeremy and Craig of Lethbridge County to identify areas of deficiency in operations and develop a job description for part time position.
9 Next Meeting
- June 17, 2020 at 7:00 pm
10. Adjournment
- Morris Zeinstra moves to adjourn at 10:20 pm
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
MARCH 9, 2020
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on March 9, 2020 at Picture Butte by Andy.
Attendance
Arnie, Dirk, Earl, Janice, Josh, Martin, Morris, Murray, Norm, Rob
Guest Attendee
2.1. Darren Adamson – Financials overview.
MOTION – Accept financial statements overview as presented by Darren Adamson CPA of Avail. Moved Rob. Seconded Dirk. Carried
Approval of Agenda
3.1. Approval of agenda as distributed. Moved Earl. Seconded Dirk.
Carried
Approval of Minutes
4.2. The regular meeting minutes from February 10, 2020 were approved as read. Moved Arnie. Seconded Dirk. Carried
New Business
5.1. Sourcing level two operator pay scale report delayed because of time constraints.
5.2. Re: “Policy and Procedure Committee” review from February 20, 2020. Presented by Arnie.
5.2.1. Ref: “Policy and Procedure Committee Meeting” February 20, 2020 draft document.
Motion – Approve policy amendments as presented in draft document. Moved Arnie. Seconded Norm. Carried
Presidents Report
Meeting with Janice Larson and board executive in regards to ninety day employment performance review.
6.1. Water break March 2, 2020 was caused by fused connection failing. Syncor squeezed six inch line and repaired with no loss of pressure.
6.2. Synopsis of meeting with Wilde Brothers Engineering presented to board.
Guest Attendee
7.1. Henry Bakker – Meadowscape Properties, presented to board his concerns and path forward concerning water units becoming active now that they have subdivision approval. For time being co-op has halted all future activations; but take their concerns seriously and have full support from board to help fix situation when permitted.
Ref: Letters dated June 15, 2017 and March 22, 2019.
Action Item: Janice will forward letter to “Meadowscape Subdivision” group stating board support for their project.
Reports
Administration
8.1. Motion - The payment of outstanding invoices. Moved Arnie. Seconded Dirk. Carried
Operations
9.1. Ref: Operations Report – March Board Meeting
Other Business
10.1. Active units being converted to idle units. Tabled discuss at next meeting.
Action Item: Janice will phone AFRWC for any guidance on how other water co-ops deal with this issue.
10.2. AEP letter Ref: “Notice-Revised Lead MAC for Drinking Water Systems”, was received into record.
10.3. Idle unit fee discussions.
Motion – Idle units effective after sixty days move to $60.00/month. Moved Morris. Seconded Arnie. Motion defeated.
Motion – Idle units as of July 1, 2020 will be $50.00/month per unit being raised to $85.00/month per unit at July 1, 2021. Moved Arnie. Seconded Morris. Carried
Rob Fiorino letter was received into record.
Next general meeting April 6, 2020 at 7:00 PM.
Annual general meeting March 25, 2020 at 7:00 PM.
Adjournment
Meeting was adjourned at 10:00 PM by Earl.
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
FEBRUARY 10, 2020
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on February 10, 2020 at Picture Butte by Andy.
Attendance
Arnie, Dirk, Earl, Janice, Josh, Martin, Murray, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Earl. Seconded Dirk.
Carried
Approval of Minutes
The regular meeting minutes from January 13, 2020 were approved as amended. Moved Dirk. Seconded Earl.
Carried
New Business
Board discussed option of level two operator relief for Martin, with regard to sampling. What would class two salary/wage be?
ACTION ITEM: Source previous filed report commissioned by board in regards to this question.
Reports
Presidents Report
o Quick synopsis of budget meeting.
o Meeting with operations manager was discussed.
Motion – Go into camera. Moved Arnie
Co-op internal business discussed.
Motion – Go out of camera. Moved Rob
After discussions the board and employees felt it necessary to reexamine the roles of each and how they relate to each other, with possible updates to job descriptions/protocols. To facilitate examination a committee was struck.
ACTION ITEM: Andy, Arnie, Dirk, Josh will meet on February 20, 2020 at 8:30 AM to initiate job description/protocol discussions with regard to latest version of policy book.
Treasurers Report
Motion – To approve budget. Moved Dirk. Seconded Josh. Carried
Dirk felt it would be prudent to invest some money into higher interest bearing account.
Motion – Transfer $100,000.00 (One Hundred Thousand Dollars Only), into T-Bill account from current account. Moved Dirk. Seconded Earl. Carried
Administrations Report
Account balances December 31, 2019
o Current account — $327,002.57
o T bill savings — $303,905.70
o GIC — $200,000.00 Invested July 10, 2018,
2 year term
o July 10, 2019 GIC interest - $5,500.00
Motion - The payment of outstanding invoices. Moved Arnie. Seconded Rob. Carried
Janice recommends to keep software current co-op should move from QuickBooks desktop to QuickBooks online. Essentials online is $17.50/month plus payroll module at $22.00/month.
Motion – The board approves migration from QuickBooks desktop to QuickBooks online for co-op accounting needs. Moved Arnie. Seconded Earl. Carried
Operations Report
Ref: Operations Report – Feb Board Meeting
Discussion Items
1. Water license progress
2. Wilde Bros. Engineering
3. AGM responsibilities
No progress
No meeting
Ask Roger Zeinstra to chair?
LNCPWC AGM – March 25, 2020
Next general meeting March 9, 2020 at 7:00 PM.
Adjournment
Meeting was adjourned at 9:00 PM by Earl.
Lethbridge North County Potable Water Co-op
Minutes of Jan. 13 Board Meeting
APB Board Room
1 Call to Order
Meeting was called to order by President Andy at 7:00 pm
In Attendance -Dirk, Norm, Janice, Marty, Josh, Earl, Rob, Arnie. Regrets-Murray
Guest – Craig Praskach, to join the meeting at 7:30
2 Approval of Agenda
Dirk moved to approve the agenda as circulated. Rob seconded, Carried
3 Minutes
Dirk moved to approve the minutes of Dec.2, 2019 regular meeting as presented. Earl seconded. Carried
4 Business Arising
County payment of their share of bill from Wilde Bros in transit
5 Presidents Report
Andy presented a written report for record. Commented on meetings held with;
Lethbridge County re: discussing costing structure for water charges and service fees.
Alberta Environment re: modelling report
6 Admin Report
Janice presented an update on financials and Q3 2019 budget to actual
Bank Bal. as Dec. 31 $327002.57
T bill savings $303905.70
GIC $200000.00
Int July 10/19 5500.00
Motion by Rob to pay bills. Dirk seconded. Carried
Janice reported that she will be in the P.B. office, either Tues. or Thurs of each week
7. Operations Report
Marty presented a written summary of operations activities for 2019
*Special Guest
Craig Praskach of Lethbridge County joined the meeting to give details of water and service
Pricing for 2020.
- Price of water from city has gone up 8.5% to $1.27/m3 under current agreement
- Price includes 1% increase in county service rates and 11% of D.C. pumping costs
- Nobleford water cost will be $1.45/m3 + $.84/m3 for county servicing for 2020
-
-
8.Discussion Items
8.1 Special Meeting Update -AEP/Wilde Bros/Leth. County
-AE was happy with the modelling report prepared by Wilde bros.
-AE agreed that Wilde Bros could come up with a solution for the marginal pressure in
The P.B. area
8.2 Water License update
- Josh reported no progress on the purchasing of additional water license
- Ads have been placed
8.3 Banking authorization for new administrator
- Motion – That Janice Larson be granted administrator access to the banking records and
accounts of Lethbridge North County Water Co-Op. Moved by Dirk, seconded by Earl.
8.4 Price Comparison
At the request of executive committee Janice prepared a cost comparison between Status quo
Operations of sampling and system monitoring and contracting the County. Janice presented her Analysis and much discussion followed. The suggestion was made to add a third option to Compare where a level 2 operator is employed that could conduct all testing. Janice to follow up With the third option.
9. Other Business
Discussion on possibility of summer student hire for 2020. Janice to apply for grant as deadline
For application is the end of Jan.
10.1 Budget meeting
Thursday Jan. 16
10.2 Next meeting
Feb. 10 social to follow
AGM April 1?
11. Dirk moves to adjourn at 10 pm
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
DECEMBER 2, 2019
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on December 2, 2019 at Picture Butte by Andy.
Attendance
Arnie, Dirk, Earl, Janice, Josh, Martin, Morris, Murray, Rae Lynne, Rob
Guest Attendee
Rex Vandenberg
Approval of Agenda
Approval of agenda as distributed. Moved Arnie. Seconded Rob.
Carried
Approval of Minutes
The regular meeting minutes from November 4, 2019 were approved as read. Moved Earl. Seconded Dirk. Carried
New Business
Welcome/Introduction Janice Larson new administrator and bookkeeper to board members.
According to Josh seventeen acre feet of water license possibly available in Turin area.
Contract signed with “Real Estate Centre” to help source water license needed by water co-op. Contract expires in May of 2020, with commission
rate at 4%. No retainer was paid.
Lethbridge County as of yet has not paid their half of modeling invoice. Morris will follow up.
AEP Update
Alberta Environment Parks is in possession of Wilde Bros/Co-op modeling.
Reports
Administration
Account balances October 31, 2019
o Current account — $329,185.83
o T bill savings — $303,667.78
o GIC — $200,000.00 Invested July 10, 2018,
2 year term
o July 10, 2019 GIC interest - $5,500.00
Motion - The payment of outstanding invoices. Moved Dirk. Seconded Arnie. Carried
Operations
Ref: Operations Report – Nov Board Meeting
Next general meeting January 13, 2020 at 7:00 PM.
Adjournment
Meeting was adjourned at 8:50 PM by Dirk.
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
NOVEMBER 4, 2019
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on November 4, 2019 at Diamond City by Andy.
Attendance
Arnie, Dirk, Earl, Josh, Martin, Murray, Norm, Rae Lynne, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Arnie. Seconded Dirk.
Carried
Approval of Minutes
The regular meeting minutes from September 23, 2019 were approved as amended. Moved Norm. Seconded Rob. Carried
The special meeting minutes from October 15, 2019 were approved as amended. Moved Arnie. Seconded Rob. Carried
New Business
More investigation will be carried out into vault D issues as brought up in special meeting.
No information yet from Lethbridge County on extra water capacity in Monarch area.
Martin will ask Wilde Bros. to model Nobleford Section 5.2 C&D.
AEP has and is analyzing Wilde Bros. modeling.
Lethbridge County will pay for half of invoice from Wilde Bros. for special meeting held October 15, 2019.
Reports
Administration
Account balances October 31, 2019
o Current account — $312,009.18
o T bill savings — $303,437.80
o GIC — $200,000.00 Invested July 10, 2018,
2 year term
o July 10, 2019 GIC interest - $5,500.00
Motion - The payment of outstanding invoices. Moved Dirk. Seconded Earl. Carried
Operations
Two fully paid up units discussed in previous meeting will be connected.
Trimble mapping unit has to be replaced; no longer operational.
WATER CONSUMPTION
Average daily – 826 LPD 36.34% of present allocation
Water allocation required to be compliant:
• Little Bow 16 units 10.76 acre feet
• D.C. – P.B. 36 units 24.21 acre feet
• Monarch – B.T. 74 units 49.77 acre feet
Subtotals 126 units 84.74 acre feet
Pending/requested units 64 units 43.04 acre feet
Total allocation needed now 190 units 127.78 acre feet
Future growth? (100 units) 67.26 acre feet
Amount of water license to consider 195 acre feet
If county resources water for Monarch 145 acre feet
Need 35 acre feet to be compliant.
Josh will discuss with Frans VandeStroet if they could source water license sellers using assets of real estate agency.
Motion – We investigate purchase up to but not limited to forty acre feet of water license for purchase. Moved Arnie. Seconded Norm. Carried
Extra allocation for Nobleford phase will be investigated at a later date.
Motion – Go into camera. Moved Arnie. Seconded Rob. Carried
Discussed business.
Motion – Go out of camera. Moved Arnie. Seconded Josh. Carried
Next general meeting December 2, 2019 at 7:00 PM.
Adjournment
Meeting was adjourned at 8:14 PM by Earl.
October 2019 Special Meeting
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
SPECIAL BOARD MEETING
OCTOBER 15, 2019
Opening
The special meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on October 15, 2019 at Diamond City by Andy.
Attendance
Andy, Arnie, Dirk, Earl, Josh, Martin, Morris, Murray, Norm, Rae Lynne, Rob
Guest Attendees
Lethbridge County – Anne Mitchell, Craig Praskach, Jeremy Wickson
Wilde Bros Engineering – Darren Wilde, Mark Boltezar
Wild Bros Presentation
Letter was read explaining scope of their engineering work for co-op.
Map of entire co-op was presented to board showing locations of water member/units.
Mark explained the results of engineered vaults:
· Nobleford – Good
· Barons vault B – Good
· Barons vault C – Good
· Barons vault D – Good – All idle units.
• Craig and Martin felt that there could be some issues in this area that warranted further investigation.
· Phase 2 – Monarch north vault - Good
· Phase 1-3 – Monarch south vault – Good
· Diamond City pump house – Good
• Johnson unit has issues low pressure (175 feet lift)
• Praskach Farms low pressure
• Grandview Farms low pressure
Possible solutions for issues in Diamond City:
• Reduce water units in Diamond City
• Boost pump pressure to 145 psi – would give all unit holder additional 8-10 psi.
• Possible looping of system in Johnson area.
• Rudelich vault – Good
• Golf course at capacity
• Boon vault at capacity
• Little Bow – Sundial – Good
AEP requests:
1. Map
2. Section 5 of water act answered.
3. Wilde Bros Engineering to answer if all vaults and line will supply water when demand is needed.
Lethbridge County will check for extra capacity in Monarch and county distribution system with MPE Engineering, ASAP.
Coreen Bates at AEP says no units are turned on until AEP signs off.
Motion – All current paid in full as of September 21, 2019 idle units are eligible for activation upon request with notification to be forwarded to AEP. Moved Arnie. Seconded Morris. Carried
Administration:
Motion – Go into camera. Moved Arnie. Seconded Earl. Carried
Discussed business concerning Administration/Bookkeeping positions.
Motion – Go out of camera. Moved Arnie. Seconded Earl. Carried
Adjournment
Meeting was adjourned at 9:04 PM by Earl.
Sept 2019 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
SEPTEMBER 23, 2019
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on September 23, 2019 at Diamond City by Andy.
Attendance
Arnie, Martin, Morris, Murray, Norm, Rae Lynne, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Rob. Seconded Arnie.
Carried
Approval of Minutes
The minutes from June 3, 2019 were approved as amended. Moved Rob.
Seconded Arnie. Carried
New Business
Labor contract supply for Martin while he is on vacation or leaves will be handled by Reive Plumbing.
Discussions will be held in future to look into a new fee structure for new member additions. With increasing costs of new water license, construction/environmental costs and possible lack of government funding.
Motion – Set up committee to hire replacements for Rae Lynne and Marcella, also secure new office space. Moved Rob. Seconded Morris. Carried
Hiring committee – Andy, Dirk, Josh, Norm
Special Meeting Updates
When Wilde Brothers complete modeling it will be presented to AEP and Lethbridge County.
Blood Tribe was not initially part of modeling.
Co-op board will get briefed before modeling is forwarded to AEP.
Canada Summer Jobs Grant check is being forwarded to co-op.
Reports
Administration
Account balances August 31, 2019
o Current account — $283,148.35
o T bill savings — $302,970.98
o GIC — $200,000.00 Invested July 10, 2018,
2 year term
o July 10, 2019 GIC interest - $5,500.00
Motion - The payment of outstanding invoices. Moved Arnie. Seconded Norm. Carried
Operations
It was suggested by Martin that the board look at correcting daily amount of water delivered to co-op customers, as of now stated to be 2160 liters/day.
Motion – We wish to amend co-op policy to reflect the actual delivered amount of water originally 500 imperial gallons day or 2273 liters day. Moved Norm. Seconded Arnie. Carried
Trimble mapping subscription renewal was paid to Cansel. Martin is still researching other mapping units that are suitable replacements.
Next general meeting November 4, 2019 at 7:00 PM.
Adjournment
Meeting was adjourned at 8:39 PM by Arnie.
Aug 2019 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
AUGUST 19, 2019
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on August 19, 2019 at Diamond City by Andy.
Attendance
Andy, Dirk, Earl, Josh, Martin, Murray, Rae Lynne, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Earl. Seconded Dirk.
Carried
Approval of Minutes
The minutes from June 3, 2019 were approved as read. Moved Rob.
Seconded Dirk. Carried
New Business
October 15th deadline for Wilde Brothers to complete modeling.
Diamond City modeling is almost complete.
Boone vault issue was resolved with removal of 20 gal/min restrictor and installation of 40 gal/min unit.
No pressure sustaining valve was installed in Boone vault.
Marcella Klein has tendered her resignation for December 31, 2019.
Special Meeting Updates
Lethbridge County - AEP
Norm dropped off task force binder to Lethbridge County to be photo copied.
Discussions on how to handle fees for new members going forward after co-op issues are resolved. Tabled and will be placed on next agenda for
discussion.
Board decided that going forward all decisions/changes to operation of co-op will be filtered first through AEP before sign-off by co-op board.
Canada Summer Jobs Grant Program summer hires were deemed a success.
Reports
Administration
Account balances July 31, 2019
o Current account — $324,150.14
o T bill savings — $302,734.17
o GIC — $200,000.00 Invested July 10, 2018,
2 year term
o July 10, 2019 GIC interest - $5,500.00
Oversize pipe payment of $63,563.50 Lethbridge County due August.
Reviewed 2019 budget YTD – 6 months.
In fall after crop is removed, one remaining delinquent account service will be removed.
Rae Lynne has tendered her resignation for December 31, 2019.
Motion - The payment of outstanding invoices. Moved Dirk. Seconded Earl. Carried
Operations
Deer Run member requesting connection has been told not at this time.
Martin will get quotes from qualified plumbers for contract employee supply during his holiday/vacation leaves. Contract supply will be responsible repairs and maintenance of cisterns.
Martin feels co-op should start process of replacing Trimble mapping instrument. Possible replacement could be Aero 100 as used by Lethbridge County; Martin will get more information.
Martin presented quote from Alberta Water Exchange Inc. to purchase new water license. Board felt they should hold off until co-op modeling is complete.
Action Item: Andy will write letter to Chad Himmelspach of Alberta Water Exchange Inc. to request that water license purchase offer be held until after our co-op modeling is complete and that we are interested in 100 gross acre feet @ $8000.00 per acre feet.
County is researching acquiring 75 water units for Monarch.
Board discussed pulling extra water capacity to service extra units in Nobleford phase. Letters will be written to Anne Mitchell at Lethbridge County and also LNID. Meetings will be scheduled for LNCPWC, Lethbridge County and Nobleford.
Town on Nobleford water holdback is 20%.
Next board meeting September 23, 2019 at 7:00 PM.
Adjournment
Meeting was adjourned at 9:32 PM by Dirk.
June 2019 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING - JUNE 3, 2019
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 6:58 PM on June 3, 2019 at Diamond City by Andy.
Attendance
Andy, Arnie, Dirk, Earl, Josh, Martin, Murray, Rae Lynne, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Arnie. Seconded Earl. Carried
Approval of Minutes
The minutes from May 6, 2019 were approved as amended. Moved Arnie. Seconded Rob. Carried
New Business
Legal advice in regards to historical contents of task force binder was put on hold.
Issue of three delinquent accounts: One paid in full, no further action will be taken. Two accounts were not paid in full by deadline; disconnections and removal of units will proceed. Engineers and AEP will be made aware of unit disconnections.
After discussions with Anne Mitchell CAO Lethbridge County, she recommended attending next council meeting (June 6, 2019) to explain issues LNCPWC is having. The board thought it necessary to have Norm at this meeting because he has studied contents of co-op task force binder. Also should co-op ask for assistance in paying for modeling of co-op and extra water license?
Co-op board members that met with MPE came away feeling that MPE believes that they fulfilled their obligations in regards to engineering during
construction of water co-op.
Meeting with AEP:
Co-op may use any accredited engineer they choose.
AEP requested modeling for all phases.
Boone phase has been modeled AEP has modeling report.
Before Boone vault restrictor is changed AEP wants to see engineered plans of change.
Andy spoke with Rick Bacon at Lethbridge County and he wants to see pressure sustaining valve plus restrictor
AEP wants assurances that changing restrictor won’t cause issues upstream from Boone vault in Lethbridge County supply lines.
Donna McColl water administration officer with AEP stated she will help co-op navigate legislation to get back into compliance.
Rae Lynne read quote from Wilde Brothers Engineering to model all phases of co-op, exception being Boone phase as it was already completed. The quote states $40,000.00 with a 120 day completion deadline from date of quote.
ACTION ITEM: Andy will follow up with AEP to see if they will approve 120 day completion deadline.
Motion – Accept contract quote from Wilde Brothers Engineering to model and map entire co-op system for $40,000.00 (Forty Thousand Dollars Only). Moved Dirk. Seconded Earl.
Canada Summer Jobs Grant hired applicants have started work and are turning and also documenting location of curb stops. The two applicants will work thirty hours/week at fifteen dollars/hour each. Hired applicants that supplies transportation will be paid mileage. They will be under the direction of Martin.
Reports
Administration
Account balances May 31, 2019
o Current account — $314,395.20
o T bill savings — $302,333.59
o GIC — $200,000.00 Invested July 10, 2018,
2 year term
Motion - The payment of outstanding invoices. Moved Arnie. Seconded Dirk. Carried
Operations
All co-op member reconnections have been completed from previous tampering events.
As stated in new business in regards to Boone restrictor/pressure sustaining valve, Martin is still trying to source two inch pressure sustaining valve.
Next general meeting August 19, 2019 at 7:00 PM.
Adjournment
Meeting was adjourned at 8:50 PM by Earl.
May 2019 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING - MAY 6, 2019
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 6:57 PM on May 6, 2019 at Diamond City by Andy.
Attendance
Andy, Arnie, Dirk, Earl, Frans, Josh, Martin, Morris, Murray, Norm, Rae Lynne, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Rob. Seconded Dirk. Carried
Approval of Minutes
The minutes from February 11, 2019 were approved as distributed. Moved Morris. Seconded Norm. Carried
New Business
Three registered letters were sent to delinquent account holders. Two letters were signed for and one was marked return to sender.
Beginning of June disconnections will be initiated by co-op for above members.
Barry Way of Associated Engineering has forwarded file details requested by co-op of Little Bow phase to assist in modeling.
---SPECIAL MEETING UPDATE---
MPE UPDATE
Quote received from MPE to model all co-op phases in the amount of $50,000.00 (Fifty Thousand Dollars Only).
MPE guarantees that the co-op will be in compliance after completion of modeling.
Norm discussed his findings after studying LNCPWC project planning and construction binder that holds relevant documents of co-op starting April 2007. The opinion of Norm is co-op modeling should not proceed at this time and contract be tabled.
Motion – Table MPE modeling contract quote. Moved Earl. Seconded Rob. Carried.
Motion – Seek legal advice on historical contents of task force binder. Moved Earl. Seconded Norm. Carried.
ACTION ITEM: Andy will write draft letter to MPE, Lethbridge County, and AEP. Letter will be circulated to board members before forwarding.
COUNTY UPDATE
Anne Mitchell wants to schedule meeting with co-op, City of Lethbridge manager, and Lethbridge County.
Anne will schedule meeting with Lethbridge County council and co-op to discuss deficiencies and water license issues as brought forth by AEP.
AGM UPDATE
No discussions in regards to 2019 co-op AGM.
Reports
Administration
Account balances April 30, 2019
o Current account — $319,530.28
o T bill savings — $302,164.20
o GIC — $200,000.00 Invested July 10, 2018,
2 year term
Motion - The payment of outstanding invoices. Moved Arnie. Seconded Rob. Carried
Operations
Two co-op member reconnections have been completed from previous tampering events.
Canada Job Grant:
Grant has been applied for.
Approved to hire two assistants.
Eight weeks of work
Federal funding of $15.00/hr.
Age range 15-30 years of age.
ACTION ITEM: Martin, Rae Lynne, Norm will hire two assistants for summer.
---EXECUTIVE ELECTIONS 2019---
2018 2019
President Andy Van Essen Andy Van Essen
Vice-President Rob Boras Rob Boras
Treasurer Dirk Van Der Kooij Dirk Van Der Kooij
Secretary Murray Kester Murray Kester
All appointments were unanimous.
Next general meeting June 3, 2019 at 7:00 PM.
Adjournment
Meeting was adjourned at 9:50 PM by Earl.
March 2019 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING - MARCH 18, 2019
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on March 18, 2019 at Diamond City by Andy.
Attendance
Andy, Arnie, Dirk, Earl, Frans, Martin, Murray, Norm, Rae Lynne
Approval of Agenda
Approval of agenda as distributed. Moved Arnie. Seconded Norm. Carried
Approval of Minutes
The minutes from February 11, 2019 were approved as distributed. Moved Earl. Seconded Frans. Carried
New Business
Diamond City pumphouse manifold – check valve repair not completed yet.
Three registered letters sent to delinquent member account holders; only one letter signed for as of today’s date.
Frans has stated his wish to retire from the board. Member Josh Groten has shown interest in letting his name stand as a replacement for Frans at the next co-op annual general meeting.
---UPDATE AEP/MPE/COUNTY MEETING---
Instantaneous water monitoring requirement was discussed e.g. Supervisory Control and Data Acquisition. It was brought to AEP attention that this requirement is onerous since there is lack of any existing instrumentation or power at vault locations and since flow restrictors are installed in vault locations isn’t this sufficient? AEP stated that this is a licensing requirement, although they would consider alternate monitoring methods.
Water licensing, volumes and unauthorized phases were discussed and how to best deal with these issues and bring them into compliance. Inconsistency was also noted between plans associated with water act authorization and those supplied by water co-op.
Acceptable water uses was discussed with some commercial/agricultural allowed, but industrial/oil field prohibited.
Lethbridge County stated that no additional license would be available for purchase from their existing capacity.
Items were addressed in regards to compliance letter from AEP to LNCPWC dated December 3, 2018. For more information please refer to section three of document from MPE “Minutes of Meeting #1 Project Scope Review”.
Draft response letter dated March 18, 2019 prepared by Martin to AEP questions will be edited then forwarded to AEP by March 31, 2019 deadline.
Reports
Administration
Account balances February 28,2019
o Current account — $298,049.56
o T bill savings — $301,831.25
o GIC — $200,000.00 Invested July 10, 2018,
2 year term
Motion - The payment of outstanding invoices. Moved Frans. Seconded Arnie. Carried
Draft budget was reviewed and amended.
Motion – To approve 2019 budget as presented. Moved Dirk. Seconded Norm. Carried
Darren Adamson from Avail will present financials at LNCPWC AGM.
ACTION ITEM: Murray will ask Roger Zeinstra to chair LNCPWC AGM.
Operations
Letter will be drafted and sent to Barry Way of Associated Engineering in regards to information on surveying of curb stops and valves were completed at time of Little Bow construction phase. Ref: Turin curb stops, valves etc. were never surveyed – permission requested to complete in 2019.
ACTION ITEM: Rae Lynne will write and submit letter to Barry Way of Associated Engineering requesting information.
Discussions on LNCPWC taking over co-op water licenses from county. Before co-op moves forward with transfer of license find out if there would be any additional hold backs or penalties when transferred.
Syncor has completed supply-install of three isolation valves in Boone vault area.
Next general meeting May 13, 2019 at 7:00 PM.
Adjournment
Meeting was adjourned at 9:45 PM by Earl.
February 2019 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING - FEBRUARY 11, 2019
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:05 PM on February 11, 2019 at Diamond City by Andy.
Attendance
Andy, Dirk, Earl, Frans, Martin, Murray, Norm, Rae Lynne, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Earl. Seconded Frans. Carried
Approval of Minutes
The minutes from January 14, 2019 were approved as distributed. Moved Dirk. Seconded Earl. Carried
New Business
County Meeting Request Follow Up: Andy contacted Ann Mitchell of Lethbridge County on February 8, 2019, asking for update on meeting request (Re: letter issued to Lethbridge County on Jan 15/19). Ann was going to meet with City Manager on February 11, 2019, to discuss our situation (about extra water for the Co-op). There was no update from Ann at the time of the Co-op meeting. Rob questions what it will take to get action from Lethbridge County? Andy mentioned that discussions with Morris indicated that Ann was indeed working on things. There has also been no follow up from Rick Bacon at Lethbridge County.
ACTION ITEM: Andy will call Ann to see if she has any further information. If not, Andy will write another letter to County Council requesting to be added to their next agenda.
Weile Enterprises quote for instantaneous flow monitoring: Marty stated that Weile quote is the lowest based on his research. Approximately $40,500 plus gst for sensors at 11 water vaults, installed; plus a monthly data charge of $17.00 total.
Board decision on instantaneous flow monitoring will wait until after meeting with MPE, currently scheduled for February 19, 2019. Quotation from Weile Enterprises is good until February 28, 2019.
Boone modeling won’t be completed until at least February 18, 2019.
Cost to model: Picture Butte North, Diamond City, Boone, Nobleford, by Wilde Brothers Engineers will be $24,000.00.
Decision to model: Picture Butte North, Diamond City, Nobleford, will be tabled.
Reports
Administration
Account balances January 31, 2019
o Current accoun t — $236,481.93
o T bill savings — $301,678.58
o GIC — $200,000.00 Invested July 10, 2018 – 2-year term
Motion — The payment of outstanding invoices. Moved Frans. Seconded Norm. Carried
Auditor — Jordan Gunderson of Avail Accounting LLP, Fort Macleod office.
Annual General Meeting scheduled April 3, 2019, to be held in Diamond City.
Board discussed how to handle long standing delinquent accounts.
Motion – Letters will be written and delivered by registered mail to delinquent co-op members with net 90-day terms for repayment. Moved Frans. Seconded Rob. Carried
ACTION ITEM: Rae Lynne will draft letters requesting payment for overdue accounts.
Draft budget for 2019 was reviewed by board.
Operations
Place back on agenda for future consideration item number five as itemized in Martin’s operations report presented to board. Ref: Turin curb stops, valves etc. were never surveyed –
permission requested to complete in 2019.
Diamond City pump manifold/check valve leak repair cost $1500.00 to $2000.00. Reive Plumbing is manufacturing new manifold.
Syncor is quoting supply-install of three isolation valves in Boone vault area.
Next general meeting March 18, 2019 at 7:00 PM.
Adjournment
Meeting was adjourned at 10:00 PM by Dirk.
January 2019 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING - JANUARY 14, 2019
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on January 14, 2019 at Diamond City by Andy.
Attendance
Andy, Arnie, Dirk, Earl, Martin, Morris, Murray, Norm, Rae Lynne, Rob
Attendance – Guests/Retired Board Members
Bill Hamman, David Oseen, Larry Peterson, Mark Osaka, Richard Papworth
Approval of Agenda
Approval of agenda as distributed. Moved Earl. Seconded Dirk. Carried
Approval of Minutes
The minutes from November 12, 2018 were approved as distributed. Moved Norm. Seconded Earl. Carried
New Business
County meeting update:
o Water rate:
o 2018 - $1.14 m3
o 2019 - $1.17 m3
o Letter requesting information in regards to water license deficiencies along with supporting documentation will be written and forwarded to appropriate departments and personnel within Lethbridge County; this is at the request of Rick Bacon, Director of Municipal Services.
Martin presented a power point timeline in regards to deficiencies brought forward by AEP. Presentation explained steps that have been completed and what needs to be done to bring co-op into compliance.
Contact with Dennis Shigematsu will be initiated immediately for any help resolving issues.
ACTION ITEM: Andy will forward a letter to Lethbridge County council as soon as possible to inform council of issues and requesting help in resolving deficiencies with co-op.
MPE meeting:
o Gerald Veldman of MPE offered help in regards to compliance of co-op with AEP.
o Help would be done at fair price to co-op.
o MPE believes they have a good relationship with AEP and will deal directly with them to resolve issues.
Motion — Send list of deficiencies and request quote from MPE for help investigating and resolving issues with AEP. Moved Rob. Seconded Dirk. Carried
ACTION ITEM: Andy will draft letter which requests a quotation from MPE to help resolve co-op non-compliance with AEP; as follows timeline to complete, cost and solutions.
Motion — To move meeting into camera. Moved Dirk. Seconded Morris. Carried
Correspondence discussed.
Motion — To move meeting out of camera. Moved Dirk. Seconded Rob. Carried
Reports
Administration
Rae Lynne presented to the board her administration report as of January 14, 2019
Account balances December 31, 2018
o Current account — $205,275.29
o T bill savings — $301,509.69
o GIC — $200,000.00 Invested July 10, 2018 – 2-year term
Motion — The payment of outstanding invoices. Moved Dirk. Seconded Arnie. Carried
Annual budget to be presented at next general meeting.
Budget meeting will be held at Dirk’s on January 28, 2019 @ 1:30 PM
Blood Tribe water units meeting will be held January 18, 2019 and will be attended by Dirk and Martin
Operations
January 2, 2019 @ 1:30 AM, Martin reported a 40 psi drop in pressure which didn’t go to zero pressure. By 5:45 AM of the same day pressure had returned to normal.
RCMP can press charges for tampering/theft but only AHS can investigate incidences on residential premises.
ACTION ITEM: Martin will investigate instantaneous flow monitoring devices as requested by AEP. Quotes will be gathered from three manufacturers and reported back to board.
Seventy-seven security devices installed with six more installations nearing completion.
Mel Koehler of AEP has been made aware of listening device purchase by co-op as requested.
Next general meeting February 11, 2019 @ 7:00 PM.
Adjournment
Meeting was adjourned at 9:45 PM by Earl.
November 2018 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
NOVEMBER 12, 2018
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order by Andy, at 7:00 PM on November 12, 2018 at the Diamond City Hall.
Attendance
Andy, Arnie, Dirk, Earl, Frans, Martin, Morris, Murray, Norm, Rae Lynne, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Arnie. Seconded Frans. Carried
Approval of Minutes
The minutes from Sept 10, 2018 were approved as distributed. Moved Norm. Seconded Dirk. Carried
New Business
Water agreement between Lethbridge County and Lethbridge North County Potable Water Co-op Ltd. has been given the okay by North and Company LLP to sign.
Draft newsletter was presented to board by Rae Lynne and given go ahead for circulation.
Rae Lynne sent letter to Fifth on Fifth Youth Services in Lethbridge inquiring about hired help to assist Martin.
Craig Praskach at Lethbridge County will supply relief help for Martin when needed.
Meeting with Mel Koehler who is employed as environmental protection officer Alberta Environment.
Following items discussed:
• To catch tampering or line leaks the County has a listening device.
• Anti-theft devices are 42 percent installed within cisterns in the Boon vault areas.
• Diversion licenses needed from County and other information such as flow rates before meeting with Donna McColl director with Alberta Environment.
• Restrictors within vaults for ongoing water flow monitoring instead of full SCADA system to save on capital costs.
ACTION ITEM: Organize a meeting with Anne Mitchell of Lethbridge County to discuss requests of LNCPWC made by Alberta Environment.
Motion — To move meeting into camera. Moved Arnie. Seconded Rob. Carried
Correspondence discussed.
Motion — To move meeting out of camera. Moved Dirk Seconded Rob. Carried
Motion — Board will follow through on policy of theft and tampering. Moved Morris. Seconded Frans. Carried
Administration
Rae Lynne presented to the board her administration report as of November 12, 2018
Account balances October 31, 2018
o Current account — $205,275.29
o T bill savings — $301,177.73
o GIC — $200,000.00 Invested July 10, 2018 – 2 year term
Motion — The payment of outstanding invoices. Moved Arnie. Seconded Dirk. Carried
Blood Tribe has submitted contract to LNCPWC to sign in regards to water units they have purchased. The board will schedule further discussions with Blood Tribe in regards to contract.
Third quarter budget review as of September 2018 was presented to board.
Operations
Martin requested computer modeling of Boon and Diamond City areas using Wilde Brothers Engineering. Boon vault area needs to be done ASAP.
Motion — Permission granted to computer model Boon vault area. Moved Arnie. Seconded Dirk. Carried
Next general meeting January 14, 2019 @ 7:00 PM.
Adjournment
Meeting was adjourned at 9:30 PM by Morris.
September 2018 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
SEPTEMBER 10, 2018
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on SEPTEMBER 10, 2018 at the Diamond City Hall by Andy.
Attendance
Dirk, Earl, Martin, Morris, Murray, Norm, Rae Lynne, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Morris. Seconded Earl. Carried
Approval of Minutes
The minutes from July 9, 2018 were approved as distributed. Moved Norm. Seconded Dirk. Carried
New Business
Motion — To move meeting into camera. Moved Morris. Seconded Dirk. Carried
Correspondence discussed.
Motion — To move meeting out of camera. Moved Dirk. Seconded Rob. Carried
WATER THEFT POLICY:
Motion — If caught stealing water from co-op infrastructure fines of $5000.00 will be applied; with possible termination of water service. Moved Rob. Seconded Earl. Unanimously
carried
Letter and invoice will be forwarded to individuals.
Andy discussed the issue of handling reviews of business operations and administration; further should the board be looking at producing a governance manual?
Operations
ACTION ITEM: Martin will deliver draft water agreement to lawyer for clarification before next board meeting.
Martin presented his operations report for July-August, 2018.
Martin discussed the need while he is away for vacation/training a replacement since Ken Vanden Broek is wishing to step away from his position with the co-op. Options were discussed and possibly seeing if Ken would stay on for the fall to help Martin while he is away.
ACTION ITEM: The board will find on call employee to help Martin while on vacation/training leaves to handle locates, inspections and light repairs before next summer.
Wilde Brothers Engineering is quoting computer modeling of co-op distribution system for any future planning of extensions to water co-op as requested by Alberta Environment.
Administration
Rae Lynne presented to the board her administration report as of September 10, 2018
Account balances August 31, 2018:
Current account — $173,446.26
o T bill savings — $300,845.89
o GIC — $200,000.00 Invested July 10, 2018 by Andy/Arnie
Motion — The payment of outstanding invoices. Moved Dirk. Seconded Norm. Carried
ACTION ITEM: Rae Lynne will publish a newsletter by November 12 to be approved at next board meeting for distribution to co-op members.
Next general meeting November 12, 2018 @ 7:00 PM.
Adjournment
Meeting was adjourned at 9:10 PM by Norm.
July 2018 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
JULY 9, 2018
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:02 PM on July 9, 2018 at Diamond City by Andy.
Attendance
Arnie, Dirk, Earl, Frans, Martin, Murray, Norm, Rae Lynne, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Arnie. Seconded Rob. Carried
Approval of Minutes
The minutes from May 14, 2018 were approved as distributed. Moved Dirk. Seconded Norm. Carried
New Business
Hank Klok submitted quote to supply riser guards: $320.00 — Small
$415.00 — Large
To show appreciation to retired board members jackets were purchased for years of service to LNCPWC and will be presented to Jack, Larry, Richard.
Motion — Invest $200,000.00 into a GIC for 2 year at a rate of 2.75%. Moved Rob. Seconded Norm. Carried
Oldman Watershed Council forwarded thank you to LNCPWC for donation.
Reports
Operations
Draft water agreement between Lethbridge County and LNCPWC was returned by lawyer with some interpretation questions in regards to clauses within the agreement. For the sake of clarity and due diligence the board is returning the draft agreement to lawyer for consultation before sign off.
ACTION ITEM: Martin will deliver draft water agreement to lawyer for clarification before next board meeting.
Diamond City pumps were inspected and passed. Inspections will proceed annually.
Martin discussed the possible reasons for water line depressurization and hence boil water order for members in the Boon vault area. Investigations are still on going.
Motion — The following supersedes and is retroactive to all tampering policies of Lethbridge North County Potable Water Co-op Limited and is as follows:
First offence – Six-month termination of tampered water unit/units in addition to a fine of $500.00 per first tampered unit and $1000.00 per each following tampered unit held by member; plus administration costs and costs of water used, at discretion of board in concert with Lethbridge North County Potable Water Co-op Limited policy.
Second offence — Permanent termination of water unit/units at affected locations and removal of curb stop at members expense along with possible loss of membership.
Moved Arnie. Seconded Rob. Unanimously carried
Administration
Rae Lynne presented to the board LNCPWC year to date budget numbers.
Account balances June 30, 2018
o Current account — $394,498.66
o T bill savings — $300,560.10
Motion — The payment of outstanding invoices. Moved Dirk. Seconded Earl. Carried
Next general meeting September 10, 2018 @ 7:00 PM.
Adjournment
Meeting was adjourned at 8:55 PM by Earl.
May 2018 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
MAY 14, 2018
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:02 PM on May 14, 2018 at Diamond City by Arnie.
Attendance
Andy, Dirk, Frans, Martin, Morris, Murray, Norm, Rae Lynne, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Rob. Seconded Andy. Carried
Approval of Minutes
The minutes from March 12, 2018 were approved as distributed. Moved Morris. Seconded Norm. Carried
New Business
Transactional sale of water unit between two active members is completed. Ref: March 12, 2018 meeting minutes.
The board discussed ways to handle gifts to departing board members.
Motion — Award past or retiring board members their choice of a jacket or gift card with a value capped at $300.00. Moved Rob. Seconded Frans. Carried
Reports
Operations
Martin presented to the board an updated draft copy of water agreement between Lethbridge County and Lethbridge North County Potable Water Co-op for review.
ACTION ITEM: Martin will deliver draft water agreement for contract review to North & Company LLP before next regular board
meeting in July.
The issue of missing pipeline signage and protective cages marking co-op assets was raised.
ACTION ITEM: Martin will look into signage and cage replacement as deficiencies are recognized.
Administration
Account balances December 31, 2017
o Current account — $260,486.12
o T bill savings — $300,359.10
o GIC Savings — $100,000.00 comes to term May 1, 2018
Motion — Reinvest $200,000 into GIC from operating account for one-year term. Moved Norm. Seconded Dirk. Carried
A request was received to become a member of the “Oldman Watershed Council”.
Motion — LNCPWC will donate $1000 to the Oldman Watershed Council. Moved Frans. Seconded Rob. Carried
Motion — The payment of outstanding invoices. Moved Frans. Seconded Morris. Carried
Executive Elections
Meeting was turned over to Martin for 2018 executive elections.
Executive Position 2017 2018
-
President Arnie Andy Van Essen
Vice President Rob Rob Boras
Treasurer Dirk Dirk Van Der Kooij
Secretary Murray Murray Kester
Next regular board meeting date - Monday, July 9, 2018.
Adjournment
Meeting was adjourned at 9:00 PM by Frans.
March 2018 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING - MARCH 12, 2018
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:04 PM on March 12, 2018 at Diamond City by Arnie.
Attendance
Dirk, Earl, Frans, Jack, Martin, Murray, Norm, Rae Lynne
Approval of Agenda
Approval of agenda as distributed. Moved Frans. Seconded Norm. Carried
Approval of Minutes
The minutes from January 8, 2018 were approved as amended. Moved Jack. Seconded Dirk. Carried
New Business
No new business
Reports
Operations
Proposal was brought to board regarding a transactional sale between two active members of the water co-op. Sale involves party A selling one of his idle water units to party B without gain or loss on the aforementioned idle water unit. After discussion, the board decided to allow this sale to progress without influence, although it should be recognized that per: “LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP POLICY HAND BOOK”, the Co-op always at its discretion holds first right of refusal to purchase of all or any water units between active members. Transfer sales are ALWAYS subject to a $250.00 administration fee as per the bylaws of Co-op as outlined in LNCPWC Policy Hand Book: “SCHEDULE E ----- GENERAL POLICIES”.
Motion — Approve the above transactional sale as presented to board. Moved Norm. Seconded Jack. Carried
Administration
Account balances February 28, 2018
o Current account — $326,213.68
o T bill savings — $200,199.45
o Capital Reserve — $100,000.00
Motion — The payment of outstanding invoices. Moved Frans. Seconded Earl. Carried
New website address: lncpwc.com
Budget 2018
Draft 2018 budget was presented and discussed by board.
Employees excused themselves from board meeting; wage compensation was discussed by the board.
Motion — Operations position shall of the following anniversaries; April 1, 2018 receive a wage increase of 5.50% per annum and September 1, 2018 receive one extra week of vacation. Moved Norm. Seconded Frans. Carried
Motion — Administration position shall receive an increase of 4.76% in hourly contracted wage commencing April 1, 2018. Moved Jack. Seconded Dirk. Carried
Motion — Approve amended 2018 budget with payroll changes. Moved Dirk. Seconded Earl. Carried
Annual General Meeting
Member terms expiring 2018 – Frans
Jack
Norm
Directors are three-year terms.
Motion — Reduce LNCPWC sitting board members to nine. Moved Frans. Seconded Earl. Carried
Information only:
Member terms expiring 2019 – Dirk
Earl
Larry
Member terms expiring 2020 – Andy
Arnie
Murray
Rob
Approach Roger Zeinstra to chair annual general meeting.
Annual general meeting March 28, 2018 @ 7:00 PM.
Next general board meeting May 14, 2018 @ 7:00 PM.
Adjournment
Meeting was adjourned at 9:00 PM by Jack.
January 2018 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING - JANUARY 8, 2018
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:10 PM on January 8, 2018 at Hamman Ag Research by Arnie.
Attendance
Andy, Dirk, Earl, Frans, Jack, Larry, Marcella, Martin, Morris, Murray, Norm, Rae Lynne, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Morris. Seconded Norm. Carried
Approval of Minutes
The minutes from November 13, 2017 were approved as corrected. Moved Frans. Seconded Earl. Carried
New Business
Check was received from MPE in recognition of issue: (Line location at corner of 10-2 and 22-1 — hydro-vac costs resolution).
County administration meeting attended by: Arnie, Dirk, Marty, Rae Lynne, Rob. Following items of discussion were as follows:
Water rates for 2018 set at $1.14 m3
LNCPWC owns Diamond City pumps – last repair cost $10,314.22
Reports
Operations
Martin presented the board with a summary of sampling locations for 2017 with totals and percentages sampled, along with water consumption per month. A pro forma statement of operating/maintenance costs of capital assets for 2018 was distributed to board members.
Administration
Account balances December 31, 2017
o Current account — $250,156.20
o T bill savings — $200,086.21
Motion — The payment of outstanding invoices. Moved Jack. Seconded Dirk. Carried
Budget meeting date TBD.
Annual general meeting March 28, 2018 @ 7:00 PM.
Next Board meeting March 12, 2018 @ 7:00 PM.
Adjournment
Meeting was adjourned at 7:35 PM by Jack.
November 2017 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING - NOVEMBER 13, 2017
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on November 13, 2017 at Diamond City by Arnie.
Attendance
Andy, Dirk, Earl, Frans, Jack, Larry, Martin, Murray, Rae Lynne,
Approval of Agenda
Approval of agenda as amended. Moved Jack. Seconded Frans. Carried
Approval of Minutes
The minutes from September 11, 2017 were approved as distributed. Moved Larry. Seconded Dirk. Carried
New Business
No business arising.
Reports
Operations
In response to Martins meeting with Gerald Veldman a letter dated October 19, 2017 (Line location at corner of 10-2 and 22-1 — hydro-vac costs resolution) was received from MPE. The letter states that in good faith and to resolve the aforementioned issue MPE offers to pay $8,662.50 to Lethbridge North County Potable Co-op, with conditions attached.
Motion — The board will accept MPE Engineering Ltd. offer of settlement. Moved Jack. Seconded Larry. Carried
Administration
Account balances October 31, 2017
o Current account — $313,429.10
o T bill savings — Principal $100,000.00
Accrued Interest $39.05
Motion — The payment of outstanding invoices. Moved Jack. Seconded Dirk. Carried
Next meeting January 8, 2018 @ 7:00 PM. Social to follow for board members and invited guests.
Adjournment
Meeting was adjourned at 8:15 PM by Jack.
Sept 2017 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING - SEPTEMBER 11, 2017
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on September 11, 2017 at Diamond City by Rob Boras.
Attendance
Andy, Dirk, Earl, Jack, Larry, Martin, Morris, Murray, Norm, Rae Lynne, Rob
Approval of Agenda
Approval of agenda as distributed. Moved Earl. Seconded Norm. Carried
Approval of Minutes
The minutes from July 17, 2017 were approved as corrected. Moved Andy. Seconded Dirk. Carried
New Business
No response from Irene Szulak in regards to letter sent explaining why co-op cannot reimburse her $4000.00 for deposits made by her brother and further that she is being treated the same as any other co-op members.
Gerald Veldman of MPE has responded to co-op request for damages to be paid in regards to pipeline misalignment. Gerald feels MPE is not at fault according to his construction notes and fulfilled the contract as put forth. [Ref email: September 11, 2017]
Outstanding MPE invoiced amount with finance charges to date is $11,802.98.
Motion — Martin will respond to Gerald Veldman at MPE and Rae Lynne will continue invoicing MPE. Moved Jack. Seconded Dirk. Carried
Reports
Operations
Nine water sensors are active, with sensor ten coming online shortly in Deer Run Estates.
Rupture of supply line feeding Diamond City pump house caused pressure loss in Diamond City and north Picture Butte, resulting in zero pressure in sensor north of Park Lake. Bac T
samples were rushed to Alberta Health Services in Calgary for testing. Supply line rupture also caused one pump to fail which will be repaired and replaced at county expense.
Tampering investigations are still being carried out.
Administration
Transferred another $50,000.00 from current account to T-Bill savings account.
Account balances August 31,2017
o Current account — $249,486.57
o T Bill savings — $100,014.93
Motion — The payment of outstanding invoices. Moved Jack. Seconded Earl. Carried
Next meeting TBD.
Adjournment
Meeting was adjourned at 7:45 PM by Rob.
July 2017 Meeting Minutes
Lethbridge North County Potable Water Co-op
Board Meeting Diamond City Hall
Monday July 17, 2017 at 7:00 p.m.
1. Call to Order
Arnie called the meeting to order at 7:04 p.m.
Absent: Larry, Norm, Frans, Murray
2. Approval of Agenda
Motion by Jack to approve the agenda as amended. Seconded by Earl. Carried.
3. Minutes of the May 8, 2017 board meeting.
Motion by Andy to approve the minutes as presented. Seconded by Rob. Carried.
4. Business arising from the minutes
- Irene Szulak - Rae Lynne will send a letter to Irene to explain why the LNCPW Co-op cannot reimburse the $4000.
- M.P.E. - Martin, Arnie, and Dirk met with M.P.E. to discuss the outstanding invoice from the Heins pipe surge. M.P.E. said that it is not their fault that the water pipe is on a different location than that it shows on the map.
- Rae Lynne found information on file
- 30% waiver on the job on depth only.
- Brad’s notes about the Heins corner that the pipeline was put in different from the contract design.
- June 27, 2017 Martin send an email to M.P.E. with more information why M.P.E. should be responsible to pay the bill.
- Rae Lynne will send the invoice again.
5. Lethbridge County
Martin and Arnie met with Lethbridge County Administration to discuss water sampling. Sampling is done now by the County. Martin installed remote sensors in different locations to control chlorine levels and pressure. The Administration is in favour of the new way of monitoring chlorine levels. Alberta Environment will meet with Martin and Craig Praskach from the County on July 18, 2017.
6. Operations Report by Martin
- Three pressure only sensors are installed in Little Bow at 13-0 N, Picture Butte 21-4 N and Diamond City 10-4 N.
- All Turin & Nobleford Air Release valves are tagged now. This will give better location information from where the chlorine sampling has been taken.
- Tampering
Motion by Morris to go in camera discussion about tampering.
Motion by Morris to move out of camera.
Motion by Jack to charge tampering members:
Flat penalty: $500.00
Hours by Operator 10x: $100.00/hr
Est. water cost used: $250.00
Total: $1750.00
Seconded by Morris. Carried.
- A water leak was reported at NE 34-9-22. Following the SOP the leak was located and prepared. Examination of the gate valve discovered revealed improper construction practices.
7. Administration Report by Rae Lynne
Motion by Jack to pay the outstanding bills. Seconded by Andy. Carried.
Bank Balance as at June 30, 2017 $292, 668.44
T. Bill savings account June 30, 2017 $50, 006.16
Budget Review
The half year budget operation income is positive and on target.
8. Repairs - Morris pointed out that when work needs to be done on member’s property, not to forget good communication and to respect landowners.
9. Next Meeting September 11, 2017
10. Motion to adjourn by Jack at 8:30 pm.
May 2017 Meeting Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
MAY 8, 2017
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:05 PM on May 8, 2017 at Diamond City by Arnie.
Attendance
Andy, Arnie, Dirk, Frans, Martin, Murray, Norm, Rae Lynne
Approval of Agenda
Approval of agenda as distributed. Moved Andy. Seconded Frans. Carried
Approval of Minutes
The minutes from March 13, 2017 were approved as circulated. Moved Frans. Seconded Norm. Carried
New Business
Jacket presented to Bill Hamman at AGM was wrong size. Bill to get a new jacket that fits.
Capital reserve account established. Purchased GIC for one year.
Elections
Arnie turned chair over to Martin for elections.
Elections commenced to replace opening on Board left by Bill Hamman as Treasurer. Dirk was nominated as Treasurer and will let his name stand. Nominations ceased. Thanks Dirk.
The following elected positions as of May 8, 2017
• President – Arnie Bergen-Henengouwen
• Vice President – Rob Boras
• Treasurer – Dirk van der Kooij
• Secretary – Murray Kester
Chair was turned back over to Arnie.
Reports
Operations
Motion — Three executive members from co-op will meet with MPE to discuss long standing issue of line mapping discrepancies and its impact on co-op in regards to line locates. Moved Frans. Seconded Dirk. Carried
Alberta Environment is requesting that chlorine sensors must have a continuous flow drain before they will accept readings. Rudelich sensor has been reconfigured to these specifications and is delivering the desired results. Sensors located at Bill Hamman, Rob Boras and Harold Dunn will be relocated to conform to Alberta Environment standards.
Groenenboom has requested moving installed units and the board felt it could be done but at his own expense per policy and guidelines set out in LNCPWC, “Policy Hand Book”.
Administration
Monarch Phase 3 construction invoice from Syn-Core Directional Ltd. was paid for in the amount of $271,089.00. All phases of Monarch construction have now been paid for.
Engineering costs for Monarch phase 3 are still owing to Wilde Brothers. Approximate cost is $4500.00 - $5000.00.
Motion — The payment of outstanding invoices. Moved Norm. Seconded Dirk. Carried
A member is requesting a refund of $4000.00 in regards to unit deposits initially purchased by her brother which could not be executed at the time because of contractual issues.
Motion — We do not reimburse overdue account for the member in the amount of $4000.00 in phase 2. Moved Dirk. Seconded Frans. Carried
Bank balance as of April 30, 2017 — $433,143.01 less $100,000.00 for GIC purchase on May 1, 2017 in regards to capital reserve account at Alberta Treasury Branch.
Information
Units for sale by area: Little Bow-5, Nobleford-8, Barons-2, Diamond City-60, Picture Butte-15 and 5, Boone-0, Monarch-0.
Executive meeting; possibly Thursday
Next meeting tentatively booked for July 10, 2017 at Diamond City.
Adjournment
Meeting was adjourned at 9:00 PM by Arnie.
March 2017 Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING – Diamond City Hall
MARCH 13, 2017
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:05 PM on March 13, 2017 at Diamond City by Arnie.
Apologies
Bill, Norm
Approval of Agenda
Approval of agenda as distributed. Moved Rob. Seconded Frans. Carried
Approval of Minutes
The minutes from February 13, 2017 were approved as amended. Moved Frans. Seconded Earl. Carried
New Business
Investment and account options in regards to the capital reserve fund. Please reference administration section of
minutes.
Reports
Operations
Martin gave a quick report on estimated expenses for construction of all Monarch phases. The estimated cost is $648,898.00 versus the original amount of 1.2 million for engineered drawings. This cushion will allow the co-op to complete the Blood Tribe portion when they are ready to proceed.
Since Alberta Environment has given the co-op approval to use chlorine readings from existing sensors, Martin has recommended adding nine chlorine—pressure sensors. At this time, the board felt a trial period of three months is reasonable to test the already installed sensors before the purchase of extra sensors at an estimated cost of $40,000.00.
SynCore quote for annual vault inspections in accordance with Alberta Safety Standards is $500.00 per vault. Some examples of duties performed per quote are rotate valves, pictures of vault enclosure and documentation pertaining to inspection.
Administration
Issue from account concerns submitted e-mail. Ref: 18/01/2017
Member account has been paid in full. Ref: 13/02/2017 meeting minutes.
Bank balance as of February 28, 2017 — $573,192.17
The payment of outstanding invoices. Moved Dirk. Seconded Earl. Carried
Arnie met with Alberta Treasury Branch in regards to options in opening a capital reserve fund account and savings/operating account to augment transfer of funds if necessary to current account already in place.
Motion — The co-op will set up a capital reserve fund account with Alberta Treasury Branch. Moved Rob. Seconded Dirk. Carried
Motion — The co-op will set up a savings account with Alberta Treasury Branch. Moved Earl. Seconded Rob. Carried
Motion — Authorize four executive board members signing authority on co-op bank accounts. Moved Earl. Seconded Frans. Carried
With the news of Bill Hamman’s retirement, the board discussed ways of thanking him for his many years of service to the co-op.
Motion — The co-op will purchase a thank you plaque and LNCPWC coat to be presented to Bill. Moved Morris. Seconded Earl. Carried
Policy Review
Policy book of Lethbridge North County Potable Water Co-op Ltd., was discussed and amended where necessary by board members. Changes will be reviewed at next general board meeting.
Information
Roger Zeinstra will be approached in regards to chairing the co-op AGM.
Expired terms: Arnie, Bill, Murray, Rob
Adjournment
Meeting was adjourned at 9:20 PM by Arnie.
February 2017 Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
FEBRUARY 13, 2017
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on February 13, 2017 at Diamond City by Arnie.
Apologies
Morris
Approval of Agenda
Approval of agenda as distributed. Moved Jack. Seconded Earl. Motion carried
Approval of Minutes
The minutes from November 14, 2016 were approved as corrected. Moved Bill. Seconded Norm. Motion carried.
The minutes from December 12, 2016 were approved as distributed. Moved Bill. Seconded Dirk. Motion carried.
Recognitions
The board thanked Bill for hosting the December 12, 2016 meeting at Hamman Ag Research facilities.
Unfinished Business
No response has been received yet from Abe Martens in regards to questions the board has with his unit refund request.
Reports
Operations
Peter Fiorino has enquired about a water unit.
Martin has booked his Level one and two training courses.
After meeting with county utilities representatives Craig Praskach and Darren Charlesworth, the co-op was informed that it must update certain areas of its “Standard Operating Procedures” manual to be in compliance with Alberta Environment.
Martin has asked the board to consider budgeting for three water pressure only sensors to warn of zero pressure at highest points in distribution line of the co-op. Sensor installations will be in the following areas: 2 Diamond City, 1 Little Bow.
Motion — The board will purchase three pressure only sensors to be installed in the distribution line at a cost of $2,200.00 each. Moved Earl. Seconded Dirk. Motion carried.
Administration
Issue from account concerns submitted e-mail. Ref: 18/01/2017
Motion — The board move into camera at 8:35 PM. Moved Bill. Seconded Frans. Motion carried.
Motion — The board move out of camera at 8:45 PM. Moved Larry. Seconded Rob. Motion carried.
Motion — The board will forgive interest charges on member account as of today’s date, because of miscommunication or misunderstanding. Moved Bill. Seconded Dirk. Two opposed. Motion carried.
Bank balance as of December 31, 2016 — $468,279.98
Bank balance as of January 31, 2017 — $445,508.82
The payment of outstanding invoices. Moved jack. Seconded Frans. Motion carried.
Treasurer
The board discussed and finalized details of the budget for the upcoming AGM.
Motion — This is the budget as approved by the board to be presented to LNCPWC members at the next AGM. Moved Bill. Seconded Jack. Motion carried.
The board discussed starting a capital reserve fund in accordance with rural utilities act bylaws. Discussion between board members on amounts and flexibility if in future the financials of co-op change and money was needed in other areas of co-op. At this time, the board felt it could move $100,000.00 into such an account and if future contingencies dictated it could easily be accessed.
Motion — Immediately transfer one-hundred thousand dollars only— to a capital reserve fund by the end of February. Moved Bill. Seconded Jack. Motion carried.
Information
AGM will take place March 30, 2017 at 7:00 PM in Diamond City.
Expired terms: Arnie, Bill, Murray, Rob
Adjournment
Meeting was adjourned at 9:10 PM by Arnie. The next general meeting will be at 7:00 PM on March 13, 2017, at Diamond City.
December 2016 Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
DECEMBER 12, 2016
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:15 PM on DECEMBER 12, 2016 at Hamman Ag Research by Arnie.
Apologies
Rob
Approval of Agenda
The agenda was unanimously approved as distributed.
Approval of Minutes
The approval of November 14, 2016 minutes were deferred until February 13, 2017 meeting.
Report and Observations of Joint LNCPWC and SCC Meeting in November
South County Water Co-op:
•Operators not level 2 certified.
•Distribution system is looped.
•Water license is secured from farmer water rights.
•Very little paper documentation in regards to daily protocols or repairs.
•Martin will organize a safety committee to assist SCC.
•County appears to have ignored short comings of SCC.
•SCC has regular board meetings with little input from support staff.
New Business
The board discussed how to proceed in regards to the MPE damages issue that has currently been tabled.
Action: Bill will compose a letter to be delivered to MPE which will explain the Co-op’s position on damages LNCPWC feel are owed to it.
Unit refund request was made by Abe Martens for unit installed at NW 31-11-20. Mr. Martens claims that the curb stop was installed in the wrong location. Before moving forward with a decision board members have the following questions:
•Verify if Cor Van Raay has/not already been refunded.
•If Van Raay owned land and Martens owned unit.
•Was land ever subdivided; do Cor Van Raay-VRP still have title.
•Verify if curb stop has been removed already.
No motion was made pending outcome of preceding questions being answered.
Reports
Operations
Operations report filed by Martin.
Martin stated that it may take 2 years to acquire his level 2 training.
The operations report was unanimously approved as distributed.
Administration
Administration report filed by Rae Lynne.
Bank balance as of November 30th, 2016 - $461,898.79
The payment of outstanding invoices was unanimously approved by the board.
The administration report was unanimously approved as distributed.
Treasurer
Treasurer report filed by Bill.
Bill will add line item to budget for Martins Level 1 and 2 training costs.
The treasurer report was unanimously approved as distributed.
Information
Rick Robinson letter appointing Morris Zeinstra as Lethbridge County Representative.
County holds co-op water license and LNCPWC holds distribution license.
County checks water daily at 3 different locations.
Adjournment
Meeting was adjourned at 8:15 PM by Arnie. The next general meeting will be at 7:00 PM on February 13, 2017, at Diamond City.
November 2016 Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
NOVEMBER 14, 2016
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on NOVEMBER 14, 2016 at Diamond City Community Centre by Arnie.
Apologies
Morris, Rob
Approval of Agenda
The agenda was unanimously approved as distributed.
Approval of Minutes
The minutes from Sept. 13, 2016 were unanimously approved as distributed.
New Business
Lethbridge County Administration and Lethbridge North County Potable Water Co-op Ltd. meeting highlights:
•Water rates will decrease from $1.18m3 to approximately $1.11m3 in 2017. Decrease was passed down from City of Lethbridge, because of reduced labor costs.
•Lethbridge County is looking for work place safety protocols for water co-ops within its jurisdiction.
•County felt the co-op is doing a good job and to keep up the good work.
Action Item: Frans will write and revise policy in regards to safety protocol for the co-op to come in line with the wishes of the county.
Martin will research what is needed to move forward with water co-op safety protocol.
Martin will attend when possible the weekly tool box meetings held by the Lethbridge County. These meetings will help Martin be compliant with county in regards to safety.
With supervision Martin, will proceed in the process of acquiring his level two operator’s designation.
Motion – Larry will offer the necessary level two supervision to Martin. Motion carried.
Motion – The co-op will make available to Martin the necessary training needed for his level two operator’s designation at the cost of the co-op. Motion carried.
Paul DeJong has requested a share ideas and discuss issues meeting with our co-op board.
Arnie will schedule a meeting between Lethbridge North County Co-op and South County Co-op (Paul DeJong), November 21, 2016 @ 1000 a.m., at Broxburn Café.
Attendees: Arnie, Bill, Dirk, Marty, Norm,
Reports
Operations
Hofer crossing under the CPR rail line was completed and Wilde Bros. did the engineering on this crossing.
Units added/completed
•Devry
•Beaudin East
•Alberta Transportation
Units requested
•Double H
•Feyter
•VandenBruinhorst
•Joe Groenenboom
•Groenenboom (Bruce’s Daughter)
•Rainbow Greenhouse
With Monarch phases sitting at 73 units sold and original water capacity for only 63 units, the board discussed the need to lobby City of Lethbridge for extra water capacity.
The board discussed the issue of idle units with no curb stop installed tying up cash flow and it was felt that members did not know where they wanted their curb stop installed in many cases.
Martin gave the board an update on the installed water sensors. Startup issues have been addressed and repaired.
Alberta Environment has been notified about the sensor installations and have okayed them with the recommendation that sensors should be installed at high points in distribution line, since these would be the first places of depressurization.
Glenn Weile has approached the co-op about installation and testing of a pressure sensor without chlorine sensing capability. This would be enclosed within a twelve-inch manhole. The install would be located within the largest distribution area and highest elevation point and power would be supplied by solar and battery. The co-op could consider purchasing when a satisfactory test was confirmed.
Martin felt that the policy manual should be reviewed and the term “residents” changed to “domestic water users”.
Diamond City pump flange repair of October 7th to 10th, was difficult because of the 60psi of back pressure from the co-op mainline. To proceed with the repair, first an isolation gate valve was installed 450 meters north of pump house along with a surface flush to enable section to be flushed at completion of repair. This design change will allow easier repairs in future. Note - MPE had three different maps of area immediately around Diamond City pump house; all were inaccurate. Alberta Environment was notified about leak and system going to zero pressure; no boil water was issued. Bill and Robs sensors were very helpful in monitoring the situation during the repair process.
Administration
Bank balance as of October 31st, 2016 - $424,162.13
Construction loan in amount of $114,793.09 was paid in full on October 18th, 2016.
MPE letter and account for damages is sitting on the books until further direction is received.
The payment of outstanding invoices was unanimously approved by the board.
The administration report was unanimously approved as distributed.
Treasurer
Overview of the co-op financials was presented to the board.
The treasurer report was unanimously approved as distributed.
Adjournment
Meeting was adjourned at 8:35 PM by Arnie. The next general meeting will be at 7:00 PM on December 12, 2016, at Hamman Ag Research.
September 2016 Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING - SEPT 13, 2016
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on SEPT 13, 2016 at Diamond City Community Centre by Arnie.
Apologies
Bill, Frans
Approval of Agenda
The agenda was unanimously approved as distributed.
Approval of Minutes
The July 11, 2016 minutes were unanimously approved as distributed.
New Business
The board has received requests in regards to outstanding interest charges and fees added to accounts in lieu of late or nonpayment of accounts. Issues of precedence were discussed by the board and the following motion was drafted.
Motion - The board has decided requests from customers looking for forgiveness or at least remission of fees for late/nonpayment of accounts, shall not be granted. Motion carried.
Reports
Operations
Hofer unit construction will be commencing with a unit cost of $16,500.00 (….Sixteen Thousand Five Hundred Dollars….), this will cover costs for pending construction. Canadian Pacific Railway crossing agreement is complete and forthcoming.
Phase three construction costs are estimated at $260,550.00.
Phase three agreements are mostly in place. Maclennan agreement pending.
Tentative phase three construction start date is October 17, 2016.
Water sensors are presently installed at the following locations:
•Bill Hamman D/C water source Shop
•John Rudelich Boone vault Basement
•Rob Boras D/C water source Shop
•John VandenBrink Monarch phase 2 Garage
•Harold Dunn Sundial vault Pump house
•Dirk Van der Kooij Nobleford Barn
Treasurers
Income from water units is approximately $20,000.00/month.
Hofer water unit was engineered by Wilde Bros. Engineering at a cost of $2,049.76.
The board discussed the justification for having the Lethbridge County construction interest only pipeline loan, when the co-op has a healthy monthly income and a cash surplus on the books.
Motion - The Lethbridge North County Potable Water Co-op Limited, shall pay in full the remaining Lethbridge County construction interest only loan in the amount of $114,793.09. Motion carried.
Administration
•Bank balance as of August 31, 2016: $508,546.75
•Accounts payable July/August, 2016: $90,637.22
Unit count of 750 as of August 31, 2016.
The payment of outstanding invoices was unanimously approved by the board.
Adjournment
Meeting was adjourned at 8:30 PM by Arnie. The next general meeting will be at 7:00 PM on November 14, 2016, in Diamond City, Alberta.
July 2016 Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
JULY 11, 2016
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:03 PM on JULY 11, 2016 at Diamond City Community
Centre by Arnie.
Apologies
Jack, Morris, Norm, Rob
Approval of Agenda
The agenda was unanimously approved as distributed.
Approval of Minutes
Motion to rescind water meter installation for End of the Line Water Co-op Ltd as outlined in May 9, 2016 meeting minutes. Motion carried.
The minutes of May 9, 2016 meeting were approved as amended.
New Business
The board discussed the option of Allan Filkowski taking a water unit; this may be of interest to Irene Szulak also taking a unit?
Motion – Marty pursue the possibility of Allan Filkowski acquiring a water unit. Motion carried.
Letter was drafted “RE: Line location at the corner of 10-2 and 22-1 during the water installation for Heins”, dated July 11, 2016. The letter is requesting compensation for mapping errors in regards to the aforementioned and contract breaches, which resulted in damages. Once the letter is proofed it will be forwarded to MPE Engineering Limited for their response.
Reports
Operations
Eldorado has paid deposit and money for water unit.
Pressure/residual chlorine monitor has been installed in Bills shop and data showing pressure fluctuations outside of normal ranges was presented to the board which may suggest water tampering. Marty will continue to monitor.
Pressure/Residual chlorine monitor installed in Bills shop is currently being tested. Weile Enterprises have allowed the co-op to test the unit and so far has proven to be very accurate and trouble free. Marty has asked the board to approve the purchase of five more units from Weile as a first phase. If we purchase additional units so we have about 15 installed we would be able to take over control of the chlorine / BacT testing done by the County. If this was the reality today he believes this could drop the water rates presently from $1.17m3 to approximately $1.00m3. These units are also being tested in the Claresholm Water treatment plant at the moment.
Proposed monitor sights:
1Little Bow
2Nobleford
3Picture Butte (Boone Vault)
4Picture Butte (Golf Course)
5Picture Butte (Diamond City Source)
Motion – Allow Marty to proceed with the purchase of five pressure/residual chlorine monitoring units from Weile Enterprises at a cost of $3,782.50 each plus gst. Motion carried.
Monarch phase 3 cost plan was presented to the board; it was recommended that we proceed with 2 Beaudin units. One unit crossing 22-3 and the other crossing highway #3 from Sandham. Because of cost, CPR crossing doesn’t make sense. Unit costs of these two units are as follows: $10,000.00 (….Ten Thousand Dollars….) and $16,500.00 (Sixteen Thousand Five Hundred Dollars….).
Marty recommended that construction should start immediately, with pipe in the ground starting fall 2016.
Motion – The co-op should go ahead with Monarch phase 3 without CPR crossing, with construction starting fall 2016. Motion carried.
Treasurers
Budget spread sheet was presented to board and the co-op is currently on budget.
$63,563.00 is due to Lethbridge County in August for the oversized pipeline loan. Only interest is owing to county on pipeline construction loan in the amount of $114,793.09.
The treasurers report was unanimously approved by the board.
Administration
•Bank balance as of June 30, 2016: $499,176.98
•Accounts payable May/June, 2016: $100,937.44
Unit count of 750 as of July 11, 2016.
The payment of outstanding invoices was unanimously approved by the board.
Adjournment
Meeting was adjourned at 9:25 PM by Arnie. The next general meeting will be at 7:00 PM on September 12, 2016, in Diamond City, Alberta.
May 2016 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting Diamond City Hall
Monday May 9, 2016 at 7:00 p.m.
1. Arnie called the meeting to order at 7:05 p.m.
Roll call. Absent: Morris, Larry, Murray
2. Approval of Agenda
Motion by Rob to approve the agenda as presented. Seconded by Frans. Carried.
3. Minutes of the March 7, 2016 board meeting.
Motion by Frans to approve the minutes as presented. Seconded by Norm. Carried.
4. Business arising from the minutes
- Irene Szulak: Bill did not have contact with Allen Filkowski yet if he is interested in buying a unit.
- Eldorado/Headwater: Martin is in contact with them to sell units.
5. Election of Executive
Chair - Arnie van Bergen-Henengouwen
Vice Chair - Rob Boras
Treasurer - Bill Hamman
Secretary - Murray Kester
6. Operations Report
- North of Nobleford is a manhole without a lid on it. Martin will have a look at the situation.
- Discussed the “General Infrastructure and Operations.” Tabled. Martin will circulate the document to the board members for more discussion next meeting.
- Discussed the agreement between L.N.C.P. Water Coop and Syn-Core Directional LTD. Jubilee insurance company advised to do this for the purpose of liability.
Question: Should Jubilee audit what the Coop is doing? The Coop has to be sure that Syn-Core has all the insurance in place. Motion by Norm to provide the contract agreement to Syn-Core and WildeBros for their acceptance. Seconded by Jack. Carried.
- New Technology: Martin has installed a system that can read pressure and chlorine electronically at the Hamman shop. Cost per system is $3,500.00. Ten needed throughout the Coop. It would reduce $67,000.00 per year payment to the county to collect chlorine and bacteria samples.
- M.P.E.: An invoice has been sent to M.P.E of almost $10,000 in Hydrovac work. This, because of faulty mapping by M.P.E. M.P.E’s response letter is that the water line is in place at best of their knowledge as built.
- Taber Coop water use: Proposed by Martin to measure the water use of the Taber Coop. To buy a meter from Emco is $1670.66 + installation is $2670.66. Martin thinks he can build one and have it installed for $1500.00. Motion by Rob to proceed with experiment to build a water meter, by Martin, to measure the water use of the Taber Coop. Seconded by Frans. Carried. (Motion Rescinded, July 11, 2016)
7. Administration/Financial Report
By Rae Lynne.
Motion by Jack to pay the outstanding invoices. Seconded by Rob. Carried.
Bank Balance as per April 30, 2016 $516,104.27
8. Policy Committee
Tabled.
9. Next Meeting July 11, 2016
10. Motion to adjourn at 9:04 pm.
March 2016 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting Diamond City Hall
Monday March 7, 2016 at 7:00 p.m.
1. Arnie called the meeting to order at 7:03 p.m.
Roll call. Absent: Rob
2. Irene Szulak
Irene came to the board meeting to discuss the units she applied for and the cost of it.
Her main question is:
- Can the $4000.00 down payment for four units be credited to the outstanding bill?
- Is it possible to lower the $28,000.00 est. cost for the home place?
Question from the board is if there are plans for possible more units to sell in the neighbourhood. At this time there is no more interest.
Martin will ask for a more recent quote from Syn-Core.
3. Approval of Agenda
Motion by Norm to approve the agenda as presented. Seconded by Frans. Carried.
4. Minutes of the February 8, 2016 board meeting.
Motion by Frans to approve the minutes as amended. Seconded by Bill. Carried.
5. Business arising from the minutes
Martin met with Mr. Beaudin who has agreed to buy 2 units. Discussed the option to sell units to Headwater and El Dorado. The Beaudin extension also includes 5 Sandham units. If the board agreed with this Diamond City phase extension this could give a surplus of $45,000.00. Martin is to get more clarification from Headwater and El Dorado.
6. 2016 Budget Proposal
Bill explained the handed out budget 2016.
Expecting slightly higher revenue through extra units sold. Expenses will be higher through a 10% water rate increase from 1.07 to 1.176/m3. With this there is a projected $131,500.00 operations income for 2016.
Blood Tribe information: Note that the bank balance includes a $200,000 down payment from the Blood Reserve.
Motion by Bill to pay a down payment of $100,000 to the County Loan. Seconded by Frans. Carried.
Motion by Jack to proceed with the increase of the wages to Rae Lynne and Martin as proposed by the executive. Seconded by Norm. Carried.
7. Operations Report
- Phase Monarch 3: Syn-Core has completed an estimate as per MPE map. Estimate is $205,600.00. If the Sandham units go into the Beaudin extension, the figure will drop to $168,000.00 and there will be no allocation issue.
- Wilde Bros completed the survey of the Monarch Phase 2
- S.O.P. has been updated.
- Martin suggested to consider changing the wording in the mission statement. The policy committee will discuss this.
- Emitter mounting system: Martin asked the board to consider to change the galvanized rail to a plastic pipe. Plastic will not react to the chlorine.
- A Water Rational Action Plan has been received from the County.
- Martin will attend the 2016 Banff Water Seminar and the AWWOA Conference.
8. Administration Report
Rae Lynne explained the handed out report.
Motion by Norm to pay the outstanding invoices. Seconded by Jack. Carried.
Bank Balance as per February 29, 2016 $497,979.14
9. Irene Szulak
The board accepted the presentation as info. More investigation needed.
Bill will ask Allen Filkowski if he is interested in buying a unit.
Wait for the new cost estimate.
10. A.G.M. March 30, 2016 at 7:00 pm at the Diamond City Hall
Chair person: Appointed Roger Zeinstra
Same format of agenda.
Auditors report.
Election: Earl, Larry and Dirk will let their name stand for another 3 year term.
11. Next Meeting April 11, 2016
12. Motion to adjourn at 8:55 pm.
February 2016 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting Diamond City Hall
Monday February 8, 2016 at 7:00 p.m.
1. Arnie called the meeting to order at 7:03 p.m.
Roll call. Absent: Bill, Morris, Rob
2. Approval of Agenda
Motion by Jack to approve the agenda as amended. Seconded by Norm. Carried.
3. Minutes of the December 14, 2015 board meeting.
Motion by Norm to approve the minutes as presented. Seconded by Earl. Carried.
4. Business arising from the minutes
5. Operation Report
Martin explained the handed out report.
Phase Monarch 2B construction has been completed. Engineer Wilde Bros will
complete an as built map booklet when survey is finalized.
Proposal from Martin for the water line extension from the Diamond City phase into the Monarch Phase 3, estimate cost $68,600.00. Assuming grandfathered units plus more potential units en route. Revenue would be $83,000.00, which would give a profit of about
$15,000.00.
Motion by Jack to approve the proposal by Martin to approach Mr. Beaudin about the water line extension from Diamond City phase in to the part of Monarch Phase 3 for 7+ units. Final plan to be ratified by the board. Seconded by Larry. Carried.
Martin met with Lethbridge County reps where S.O.P.’s were updated. Advised us to consider the customer definition in the light of water use.
Waiting on an estimate for the Monarch Phase 3. The goal is to finish Monarch Phase 3 in 2016.
Irene Szulak would like to have a discussion with the board. The board agreed that the executive will meet with Irene on March 7, 2016 before the next board meeting.
6. Q4 Budget Report
Arnie went through the final numbers of 2015. The net income cash flow shows $153,379 compared to the budget, which was $126,337 also with a $100,000 down payment to the county loan.
The board has to remember that the bank balance includes an advance from the Blood Tribe of $240,000.00.
The proposed budget for 2016 will be discussed in the Executive meeting on February 11, 2016. Also Norm will attend.
7. Administration Report
Rae Lynne explained the handed out report.
Motion by Norm to pay the outstanding invoices. Seconded by Frans. Carried.
Bank balance as of December 31, 2015 $405,420.08
Bank balance as of January 31, 2016 $381,133.21
8. Policy Review
The board discussed the purpose of the policies.
It helps as a guideline for the board to make decisions.
It has to be relevant.
It has to be a logical document.
Frans offered to work on it and make it a more logical document.
9. L.N.C.P. Water Coop AGM
This meeting is set for March 30, 2016
10. Next Board Meeting is March 7, 2016
11. Motion to adjourn by Jack at 9:05 pm.
December 2015 Minutes
LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP
BOARD MEETING
DECEMBER 14, 2015
Opening
The regular meeting of the LETHBRIDGE NORTH COUNTY POTABLE WATER CO-OP was called to order at 7:00 PM on DECEMBER 14, 2015 at Hamman Ag Research by Arnie.
Present
Earl, Norm, Jack, Frans, Murray, Bill, Rae Lynne, Martin, Larry, Arnie.
Approval of Agenda
The agenda was unanimously approved as distributed.
Approval of Minutes
The minutes of November 2, 2015 meeting were approved as amended.
Open Issues
The board engaged in a short discussion in regards to the November 2nd meeting when we welcomed guests David Brink and Glen Sorochan of Riverbrink Estates. At this time because of constraints of board policy and water availability; only the following three units can/will be serviced at a cost.
1. David Brink - $10,000.00 (….Ten Thousand Dollars….)
2. John Brink - $16,500.00 (….Sixteen Thousand Five Hundred Dollars….)
3. Mel Saur - $10,000.00 (….Ten Thousand Dollars….)
Action Item – The board will continue to monitor the progress of the requested twenty five extra units from county/city water commission. Request for phase three was made in m3.
New Business
Meeting with County of Lethbridge administration.
• Water rates charged by city will increase as of January 1, 2016 to $1.1760/m3.
• Previous water charge as of April 2015 was $1.070/m3.
• Increase is because pay raise to City of Lethbridge operators.
• Increased County of Lethbridge water charge is same as City of Lethbridge rate payers.
Reports
Operations
• County/commercial development and water access were discussed and any gray areas should be brought to City of Lethbridge attention before proceeding.
Marty presented the board with a proposal to move forward with phase 3, which at this period in time is on hold because of water allocation issues. The feasibility study involves Mr. Beaudin, Mr. Sandham, Canadian Pacific Railway and Alberta Transportation. Mr. Beaudin would be approached about purchasing three units; one at $10,000.00 (….Ten Thousand Dollars….) and two at $16,500.00 (….Sixteen Thousand Five Hundred….) each. For more information refer to circulated proposal, Operations Proposal Dec. 14, 2015.
Action Item – The board has requested more information from Marty in regards to verifying hard costs before approving, e.g. boring costs, railway bed and highway three crossings.
Treasurers
• Bill is beginning work on cash flow budget in preparation for upcoming board meeting on February 8, 2016.
Administration
• Bank balance as of November 30, 2015 : $298,079.86
• Amount left owing on county loan : $200,000.00
• Money received from blood tribe to date : $224,000.00
The payment of outstanding invoices was unanimously approved by the board.
Action Item – Short discussion on findings of policy committee. It was decided the board over Christmas locate and read through policy handbook emailed on November 15, 2015 to board members. At next meeting discuss any changes, amendments, discrepancies that board members feel need to be addressed.
Adjournment
Meeting was adjourned at 8:30 PM by Arnie. The next board meeting will be at 7:00 PM on February 8, 2016, in Diamond City, Alberta.
November 2015 Minutes
Lethbridge North County Potable Water Coop
Board Meeting Diamond City Hall
Monday, November 2, 2015 7 p.m.
1. Arnie called the meeting to order at 7:00 p.m.
Roll call: Absent: Larry
Arnie welcomed David Brink and Glen Sorochan, spokesmen of Riverbrink Estates. They were at the meeting to discuss why the board turned down their offer to buy 4 units for 7 households. Riverbrink Estates sees themselves as a Co-op, and as a Co-op just 1 member. Confused how the Co-op dealt with Park Lake Estates. Arnie explained that the Co-op’s current policy is that the water unit(s) must be assigned to an individual titled property.
- Also there is a concern that there is no more water available in the Monarch Phase. There is a request to the County/City Water Commission for 25 more units.
- The Co-op mission statement is discussed. Bill gave a review from when the Co-op started and how the board handled
different situations. How to supply water in a cost effective manner.
- David Brink says there are no more than 8 lots at the Estates. Is metering an option?
- Arnie says there has been some confusion from the Co-op side in the communication but the board has policy in place that specifies the water unit(s) must be assigned to an individual titled property, and the Co-op will stick to this policy.
- The two grandfathered units are there and easements are in place to get water to David Brink & Mel Saur.
- David Brink and Glen Sorochan thanked the board that they could come to the meeting to discuss their questions and will think over what to do next.
2. Approval of the Agenda
Motion by Jack to approve the agenda as presented. Seconded by Murray. Carried.
3. Minutes of the September 14, 2015 Board Meeting
Motion by Morris to approve the minutes as amended. Seconded by Earl. Carried.
4. Minutes of the September 28, 2015 Board Meeting
Motion by Frans to accept the minutes as presented. Seconded by Morris. Carried.
5. Business arising from the minutes
Martin discussed the contract for the Monarch Phase 2B with Syn-Core. The feasible contract has been signed off. Question by Martin to ask Groenenboom to put their 2 units on hold so the Co-op can service water to Brink.
Discussion leads to go ahead as has been planned.
6. Riverbrink Estates: The board will wait to see if the Riverbrink Estates will come back with a different request, or stay by their grandfathered units.
7. Meeting with the Blood Tribe Kainaiwa
8. Arnie and Martin attended a meeting with the trustees of the Blood Tribe in Lethbridge. The discussion was really informal and also enlightening by both parties.
The plan is now to develop small commercial, truck stop, casino, hockey arena and 20 residential lots. Arnie reminded them that for residential the policy is that the water unit(s) must be assigned to an individual titled property.
Martin gave a short presentation on the Co-op.
The question is if the Co-op can supply enough water. The water commission should be involved in this discussion and let the Blood Tribe know that the Co-op applied for more water. The Blood Tribe will inform the LNCPWC what their needs are.
9. Operation Report
Martin explained the handed out report.
- Last month 9 new units were installed.
- Work on Monarch Phase 2B is underway.
- The estimate cost for Monarch Phase 3 is $350,000 to install 36 units.
- Martin and Rae Lynne reviewed all the water contracts signed with the City of Lethbridge by the Lethbridge County on behalf of the Co-op. It is stated in the appendix from one of the first contracts with the city under 1:1G
“Rural Community Water Supply” means water used for human consumption, sanitation, fire prevention and watering of animals, gardens, lawns and trees, agricultural and commercial. Industrial, irrigation and injection of water into the ground for oil and/or gas recovery are not included in this licence.
- All the contracts are written with cubic meters. The math works out to 474 imp per day or 570 US Gallons per day. Martin recommended that the website and the deposit form should be updated with the accurate information that shows 1.5 litres per minute and 2160 litres per day.
- Water Consumption Data Overall
Year-to-date water use:
Per month: 122 506 680 litres
Average Litres per day: 860
Average Imp Gallons per day: 189
10. Treasurer Report
Bill explained the handed out 2015 Budget Review Q3. Actual numbers as of September 30, 2015 are well on track with the budget.
11. Administration Report
Rae Lynne explained the handed out report.
Bank balance as of October 31, 2015: $268, 715.07
Motion by Jack to pay the outstanding invoices. Seconded by Rob. Carried.
12. Policy Meeting: The board recommends that the policy committee will have a meeting to review the general policies of the LNCPWC
13. Next Meeting December 14, 2015 (Research Farm Location/Christmas Meeting)
14. Motion to adjourn by Jack at 9:05p.m.
September 2015 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting - Diamond City Hall
Monday, September 14, 2015 - 7 p.m.
1. Arnie called the meeting to order at 7:04 p.m.
Roll call: Absent: Larry, Frans, Rob
2. Approval of the agenda
Motion by Norm to approve the agenda as presented. Seconded Earl. Carried.
3. Minutes of the July 27, 2015 board meeting
Motion by Norm to approve the minutes as amended. Seconded by Jack. Carried.
4. Business arising from the minutes
None
5. Administration Report
Rae Lynne explained the handed out report.
The July/August invoices paid include:
- Syn-Core Monarch Phase I plus Juno installation $184,905.00
- Syn-Core Monarch Phase IIA $43, 575.00
- Lethbridge County Annual oversize pipeline payment $63,563.50
Bank balance as per August 31, 2015 is $198, 339.14
Unit count on August 31, 2015:
Idle: 205 Used: 522
Account Receivable Report:
- Discussed the customer zero balance summary, actual statements printed, statements emailed.
- Postage by mailing out the invoices is a big expense. Suggestion by Norm to look into emailing out all the invoices. Motion by Jack to pay the outstanding invoices. Seconded by Norm. Carried.
6. Operations Report
Martin explained the handed out report.
Martin says work is completed on #25 Highway extensions and Monarch Phase I and Phase 2A. Some money has to be collected and some units to be installed.
The Coalhurst secondary Highway 22-3 project is half built.
Service connections are pending for Heyboer, Nicol, Mercer, Boyle and Lot 13 Deer Run.
The planning for Monarch Phase 2B is almost complete, with the question left concerning service to River Brink Estate.
Martin mentioned that his computer is giving him some problems with printing. A new computer is needed.
Martin also asked if the policy committee will discuss a share cost on refunding when a third new member wants a unit between
Member A and Member B on an existing pipeline.
7. Action Items
- River Brink Estates:
River Brink Estates submitted a written request for service installation as an Association, to purchase & share 4 units, which will serve 7 homes. 2 units grandfathered at $10,000 and 2 new units of $16, 500. Martin attended the group meeting, and it was requested that the group is willing to buy a 5th unit in the future, if required.
The board discussed the policy. What is the best for the Co-op, and can we keep control? A suggestion was made to measure the water use.
Motion by Norm to service River Brink Estates – 7 houses, 4 units at 1 curb-stop. Seconded by Earl. Motion to amend the motion by Bill that River Brink Estate purchases 1 extra unit now at $16,500, which bring the total units to 5. Seconded by Jack. Carried.
Motion by Jack to go ahead with the construction of Monarch Phase 2B, subject to if River Brink Estates buys their 5th unit. Seconded by Bill. Carried.
- Request Services: Kremenik and Beaudin ask for water services to be grandfathered. The board discussed the situation. Easement has been denied in the past.
Motion by Bill that Martin offer Kremenik and Beaudin each a unit for $16,500 or construction cost. Seconded by Jack. Carried.
8. Policy Committee Meeting
There is not an immediate need to meet.
9. Next Meeting – November 2, 2015
10. Motion to adjourn at 9:00 p.m.
July 2015 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting - Diamond City Hall
Monday, July 27, 2015 at 7:00 p.m.
1. Arnie called the meeting to order at 7:05 p.m.
Roll call. Absent: Jack, Bill
2. Approval of Agenda
Motion by Rob to approve the agenda as presented. Seconded by Norm. Carried.
3. Minutes of the May 4, 2015 board meeting.
Motion by Larry to approve the minutes as presented. Seconded by Norm. Carried.
4. Business arising from the minutes.
John Kolk request: The property is sold. New owner accepts the membership in the Co-op.
5. Meeting Reports
June 1: The executive discussed the service of M.P.E. The Co-op is frustrated about the billing status. Invoices are not very detailed and the Co-op is not satisfied with the services they have to pay for. A letter has been sent to M.P.E. with no response. Martin advised to go ahead with Wilde Bros Engineering of Raymond. This does not affect the County Loan confirmed by Rick Robinson. The executive agreed on the decision to work with Wilde Bros Engineering.
A quote from the Monarch Phase II from the Wilde Bros is $5,500.00.
Syn-Core is ready to do a portion of this 2nd phase for a reasonable price this summer.
June 10: Arnie, Rae Lynne and Martin met with a representative from the Blood Tribe. Explained was their thoughts, timeline, and how
to get access to water.
A feasibility study for future planning has been received by the board.
Question is if we can serve water to the Blood Tribe Reserve within the Co-op guidelines? There is no detailed report yet.
July 7: Arnie and Martin attended the council meeting of the Town of Coalhurst. Roads have to be relocated. With this, also the Co-op pipeline has to be moved. In the discussion it came forward that the Town of Coalhurst will pay the cost.
6. Operation Report
Martin explained the Riverbrink Estates request, one system, 5 units, 7 households.
Discussion by the board leads to a difference of opinions. Policy is guideline.
Consistency is important.
The board asks for a formal request from the Riverbrink Estates. Then the board will
decide if there are policy exemptions. Open to change policy if needed.
- S.O.P. manuals for all of the completed Co-op system have been updated.
- Safe Drinking Water document has been completed.
- Wilde Bros Engineering surveyed and will stamp the design of Monarch phase 2A as
Completed, by July 20, 2015.
- Confirmed: an application for Szulak, a grandfathered unit on NE 36-9-23.
7. Treasurer Report
Rae Lynne reported on the handed out 6 month budget review.
Looks good being right on the budget.
8. Administration Report
Rae Lynne explained the handed out report.
Bank balance as of July 27, 2015 is $446,456.15
Invoice $165,000.00 for Syn-Core is not included.
Motion by Morris to pay the outstanding invoices. Seconded by Earl. Carried.
9. On Camera Discussion
10. Next meeting: September 14, 2015
11. Motion to adjourn @ 8:50pm.
May 2015 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting - Diamond City Hall
Monday May 4, 2015 at 7:00 p.m.
1. Arnie called the meeting to order at 7:10 p.m.
Roll call. Absent: Bill, Morris, Norm, Frans, Murray
2. Approval of Agenda
Motion by Jack to approve the agenda as amended. Seconded by Earl. Carried.
3. Minutes of the March 9, 2015 board meeting.
Motion by Rob to approve the minutes as amended. Seconded by Earl. Carried.
4. Business arising from the minutes.
None.
5. Election of the Executive
Motion by Larry that the Executive stay as it is. Seconded by Rob. Carried.
Chair - Arnie Bergen-Henengouwen
Vice Chair - Rob Boras
Treasurer - Bill Hamman
Secretary- Dirk van der Kooij
6. Approval of County Loan Agreement
The board discussed the County Loan Agreement. The loan does not compound interest. The County is asking for a monthly update of construction. Motion by Jack to accept the loan document as presented. Seconded by Larry. Carried.
7. Treasurer Report
The board discussed the 1st Quarter Budget report. Questioned the M.P.E. invoices. M.P.E. will be asked to make a statement breakdown.
8. Operation report
Martin explained the handed out report.
- Working on the #25 Highway Extension and to Juno Dairy, Jake Fehr and Jerry Joosse.
- Monarch phase 1 is completed
- Martin will create a Safe Drinking Water document after all the phases are surveyed
- Martin is very confident to do engineering type work for future extensions.
- Riverbrink Estates is asking for 4 units (2 existing plus 2 new) for 6 or 7 households.
Martin gave the board an installation plan. After discussion this request is tabled.
- The quote from Syn-Core to service Irene Szulak (NE 32-9-22) came out too high.
Martin is looking into more options.
- The John Kolk unit is unresolved.
- Sent a gentle reminder to a few contractors that potable lines require the utmost
care and attention.
9. Administration Report
Rae Lynne explained the handed out report. Motion by Jack to pay the outstanding invoices. Seconded by Larry. Carried.
Bank Balance - $480, 074.06
Discussed the account fees from ATB. Rae Lynne will do some research to find a cheaper plan.
10. A. Moving Units
The board discussed the water agreement and what to do with the John Kolk request to move a unit from one location to another.
B. Engineering Monarch phase II and III
Martin explained that he can do the engineering for this phase with overseeing from Syn-Core and then get an engineer stamp on it. The board agreed that Martin will get the drawings ready for construction for Monarch Phase II and III.
11. Next Meeting – July 27, 2015 (originally wanted Aug. 10/15 but Rae Lynne would be away)
12. Motion to adjourn by Jack at 8:50p.m.
March 2015 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting - Diamond City Hall
Monday, March 9, 2015 - 7 p.m.
1. Arnie called the meeting to order at 7:01 p.m.
Roll call. Absent: Larry Peterson
2. Approval of the agenda
Motion by Rob to approve the agenda as presented. Seconded Norm. Carried.
3. Minutes of the February 2, 2015 board meeting
Motion by Jack to approve the minutes as presented. Seconded by Bill. Carried.
4. Business arising from the minutes
- The construction loan is approved by the Lethbridge County without any opposition.
5. Monarch Update
- Phase I: Martin reported that the main pipeline is installed. Flushing will start soon. Syn-Core paid 10% of the construction cost as a holdback. Payments for the water units are coming in as expected.
- Phase II: Martin explained the handed out estimate from Syn-Core for Phase II. 13 units (11 idle). For this phase we still require an easement in NW 36-9-23 to service Brink Estates. Bill believed there was still a unit for “Filkowski” in Monarch Phase 2, but no easement had been pursued. After discussion the board decided that Rae Lynne will find out what happened with the easement signing for the Monarch phase back in 2010-2011. The unit in NW 36-9-23 has been grandfathered in for Monarch Phase 2.
- Syn-Core asked to do Phase II of Monarch directly this spring. The board discussed this request and decided that due to timing, easement, and that it is not budgeted for this year not to go ahead with this proposal.
- Request of 4 new units: Mrs. Irene Szulak questioned to become a new member and asked for 4 units in four locations. In the past easement signing was refused at those locations. The board came to a conclusion to refusing easement in the past is not grandfathered to new owner. Mrs. Irene Szulak will become a new member and can apply for new units at a price of $16,500.00. Martin will find out with Syn-Core what the price will be for the units to install. Rae Lynne will do more research about what happened in the past. Motion by Bill to review our policy, and based on the request from Mrs. Irene Szulak to offer 3 new units at a cost of $16,500 per unit or cost + 10% per unit in the Diamond City phase. Seconded by Frans. Carried.
6. Operations Report
Martin explained the handed out report.
- Arnoldussen extension is completed (5 units).
- Monarch Phase I construction is going well.
- Worked on a new unit for Fehr, NE 27-10-24.
- Sold a new unit to Juno Farm’s Hwy 519/West of the Park Lake Road.
7. Administration Report
Rae Lynne explained the handed out report.
Bank Balance per February 28, 2015 $397,281.22
Motion by Frans to pay the outstanding invoices. Seconded by Rob. Carried.
The AGM is advertised in the Sunny South. The board should work on a written contract for Rae Lynne.
8. AGM April 1 2015
Election: Jack Feenstra, Frans VandeStroet and Norm Spencer – 3 year term expired
The federation recommends 9 board members. The L.N.C.P.W. Coop will stay with 11 for this year. Roger Zeinstra will be asked to chair the AGM meeting.
9. Next Meeting – April 13, 2015
10. Motion to adjourn at 8:40 p.m.
February 2015 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting - Diamond City Hall
7pm, Monday - February 2, 2015
1. Arnie called the meeting to order at 7:04 p.m.
Roll call. Absent: Frans, Jack, Morris, Rob.
2. Approval of the agenda
Motion by Norm to approve the agenda as presented. Seconded Earl. Carried.
3. Minutes of the December 8, 2014 board meeting
Motion by Larry to approve the minutes as presented. Seconded by Norm. Carried.
4. Business arising from the minutes
- The Executive, Rae Lynne and Martin had a meeting with the County of Lethbridge administration.
- Arnie reported that the County has no problem with extending the construction loan to 5 years with a maximum limit of $500,000. No changes in the conditions. Interest is prime + 1.5%.
- Update on the Monarch phase. Explained that it will be finished in 3 phases, cost related, in 3-5 years.
- Headwater Issue: the County said to go ahead with permission from the City to service Headwater. The City of Lethbridge would like to deal with service to industrial, on a case by case basis. Policies still to be determined.
- Cost of water (as invoiced from the County) in 2015 will be 1.074/m3
- Monarch Update: Syn-Core Construction gave a solid figure of $165,800 + GST for phase one. The highway crossing is relocated. The board discussed the Liability Insurance. Recommend to meet with M.P.E. to discuss the Monarch construction. Norm advised to sign a contract agreement for this job with Syn-Core for the responsibility and liability.
5. Proposed Budget
Bill explained the handed out 2015 budget proposal.
- Income will increase by 2% mainly because more members are using potable water.
- Expenses: The cost of the administration is expected to be higher in 2015 and the water uses, including the 1 cent/m3 increase. Overall an increase of 6% in expenses budgeted.
- Net income cash flow actual vs. budget 2015: $137,437 vs. $125,337
- As of December 2014 County Construction Loan balance owing is $310,000.00 (including interest).
- The projected bank balance as per December 2015 is $281,812. This includes income of installing new units on
existing pipeline and phase one of the Monarch phase and the construction of it. Also budgeted is to pay $100,000 towards the County Construction Loan.
- Proposal how the Co-op can improve and promote members to go to a yearly payment to keep the cost of administration and postage down. Norm agrees to work out some ideas and calculations.
- Payroll discussion: Motion by Bill to increase the salary of Martin Nordstrom by 5% (as of May 1, 2015) and increase the rate/hr by 5% for Rae Lynne Friesen (as of May 1, 2015). Seconded by Earl. Carried.
- Motion by Norm to accept the budget as presented and present this budget at the A.G.M. Seconded by Murray. Carried.
6. Operations Report
Martin explained the handed out report.
- Six new installments are completed and Martin is working on the Arnoldussen extension. The focus is now on the preparation for the first phase on the Monarch phase. Martin renewed our crossing policy, which is well received by other companies (like ATCO).
7. Administration Report
Rae Lynne explained the handed out report.
- Outstanding invoices discussed.
Bank Balance per December 31, 2014 $289,225.62
Bank Balance per January 31, 2015 $334,971.77
Motion by Earl to pay the outstanding invoices. Seconded by Norm. Carried.
8. New Business
LNCPWC A.G.M. is on April 1, 2015 at the Diamond City Hall at 7:00 p.m.
Election: Jack Feenstra, Frans VandeStroet, and Norm Spencer – 3-yr term expired
A.F.R.W.C. A.G.M. is on April 2, 2015. Martin and Larry will attend.
9. Next Meeting – March 9, 2015
10. Motion to adjourn at 8:48 p.m.
December 2014 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting - Dec. 8, 2014
Diamond City Hall - 7:00 PM
The meeting was called to order at 7:10 p.m.
In attendance: Arnie, Earl, Frans, Jack, Larry, Marty, Morris, Murray, Norm, Rae Lynne, Rob
Approval of Agenda: Moved by Norm. Seconded by Jack. Passed
Approval of Minutes – from Dec. 8, 2014 meeting
Moved by Earl. Seconded by Rob. Passed
Business Arising From Minutes
Monarch Update
Approval given by City of Lethbridge to access water for future water co-op expansion.
Monarch phase can proceed.
Monarch phase presently consists of -
· 9 curb stops
· 14 units
Monarch phase projected costs are forecast to be $175,000.00 - $200,000.00; using MPE numbers
Operations Update
Marty’s report was distributed to the board.
Request was made to pursue the idea of LNCPWC having a company phone. As of now Marty is
using his personal telephone and feels that in the future if he is on holidays, etc. a
designated co-op phone would be a benefit.
Jack moved Marty should proceed with the purchase of a new co-op business phone. Seconded by Rob. Passed.
It was brought to the board’s attention of possible safety concerns with the co-op vaults. One
of the examples given is difficulty exiting the vault with a possibility of a fall and retrieval of an injured person from the vault.
Jack moved that all present co-op vaults should be inspected for safety concerns and brought up to present safety standards. Seconded by Frans. Passed.
Administration Update: Rae Lynne presented her report to the board.
Bank balance as of November 30, 2014 is $233,355.41
Request was made to pay current bills.
Jack moved to pay current bills. Seconded by Earl. Passed.
New Business:
Headwater Equipment has requested 4 units for their business. Co-op board discussed how to
proceed with this request since to date only $250.00 per unit has been paid to the co-op by
Sandham/Headwater. Also how are these units going to be utilized within the Headwater
Equipment business? County has been in discussions with Craig in regards to Headwater Equipment request.
Board discussed upcoming construction of Monarch phase and present co-op loan to county.
Action Item – Talk to county in regards to refinance of existing County of Lethbridge / LNCPWC
loan and proceeding with Monarch new construction phase.
Next Meeting: February 2, 2015.
Adjournment: Jack moved adjournment. 8:10pm
November 2014 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting - Diamond City Hall
Monday, November 10, 2014 at 7:00 p.m.
1. Arnie called the meeting to order at 7:10 p.m.
Roll call. Absent: Rob, Murray, Morris, Jack
2. Approval of Agenda
Motion by Norm to approve the agenda as presented. Seconded by Earl. Carried.
3. Minutes of the September 29, 2014 board meeting.
Motion by Larry to approve the minutes as amended. Seconded by Norm. Carried.
4. Business arising from the minutes.
5. Monarch Progress
Request for water has been on the agenda of the City Council. Expecting to be approved on the public council meeting on November 24, 2014. The Board advised
that a board member should attend this meeting. Bill and Larry volunteered. After the Co-op receives the agreement, there should be contact with M.P.E. to discuss the tendering of this project.
6. Operation Report
Martin reported on the handed out report.
Leusink and Reimer construction have been completed. Locating and hydro-vac is required for the LNID & ATCO projects.
There was also an issue with the Agropur waste water line construction where no Hydro-vac was done to expose the Co-op water line. Martin, Arnie and M.P.E.
discussed the situation. Martin will closely watch any future M.P.E. work. The Arnoldussen Project has been staked and is ready to go.
The Nieboers were running short on water. After investigation and digging, it was suggested that it is possible that an air bubble was the problem after the curb-stop.
An invoice will be sent to Nieboer. Found out that 7 locations in the Turin phase had no chlorine readings. After discussion, the Board decided that Martin will communicate with Craig Praskach to find out how this is possible and to understand their practices. The County is responsible to take samples. Also the Co-op should get reports from the County’s job on a regular basis.
Crop damage - Discussed the importance of signing a release form when compensation has been paid out. Motion by Frans to make a policy, that prior to paying a damage claim a release form is to be signed to prevent future liability. Seconded by Bill.
Carried. Motion by Bill to pay crop compensation to G. Bezooyen and J. Dykstra as Martin has suggested, once it has been reviewed and agreed upon by LNID. Seconded by Earl. Carried.
7. Administration Report
Rae Lynne explained the handed out report.
Bank balance as of October 31, 2014 was $313, 245.01.
Motion by Norm to pay the outstanding invoices. Seconded by Frans. Carried.
Request to advertise in Acreage Living, a bi-annual magazine from the Lethbridge Herald. Motion by Bill to invest $500.00 to enter a full page in the Living Acres to promote the L.N.C.P. Water Coop. Motion defeated. Rae Lynne will research alternate ways to promote the LNCPWC. Martin asked if the Co-op could provide him with a business cell phone. To be tabled until next meeting.
8. Treasurer Report
Bill explained the handed out Q3 cash flow report. This report shows a positive net income of $132.743.00 v.s. $112,687.00 budgeted. The County Construction loan balance owing is $253,000.00 + $145,000.00 interest = $398,000.00. Motion by Bill to pay $100,000 to reduce the County’s Construction loan.
Seconded by Frans. Carried. Motion by Bill to accept the treasurer report. Seconded by Earl. Carried.
9. New Business
Arnie received a call from Craig Praskach from Lethbridge County with the request to servicing Headwater with potable water. After discussion it was determined that we will need a formal written request (from Headwater) before we consider servicing Headwater.
10. Next meeting: December 8, 2014
11. Motion to adjourn the meeting @ 9:10pm.
September 2014 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting - Diamond City Hall
Monday, September 29, 2014 at 7:00 p.m.
1. Arnie called the meeting to order at 7:05 p.m.
Roll call. Absent: Bill, Frans
2. Approval of Agenda
Motion by Jack to approve the agenda as presented. Seconded by Norm. Carried.
3. Minutes of the August 11, 2014 board meeting.
Motion by Morris to approve the minutes as presented. Seconded by Jack. Carried.
4. Business arising from the minutes.
L.N.I.D. settling pond: A letter was sent to L.N.I.D. After this the executive met with a representative from L.N.I.D. on site. Found out that at the time of construction the Co-op water line was installed without an easement. After discussion, both parties agreed to share the cost 50/50 for the relocation of the Co-op water line.
Morris asked if M.P.E. is responsible for this situation. Martin mentioned that there is also another location where the water line does not show the G.P.S. Motion by Morris to meet with M.P.E. and ask for clarification. Seconded by Jack. Carried.
Tampering: Visits have been made. Invoices are paid. Installation of the emitter will happen as soon as possible. Request for new unit: Gary Bezooyen did not respond with a letter yet.
5. Monarch Update
Tracy Anderson from Lethbridge County sent an email stating that they still have not heard anything official from the City & our request to access the Monarch water line.
Two official letters with a request for water for the Monarch phase have been sent to Lethbridge County. Morris will make sure the request will be brought up at the next Lethbridge County meeting. The Blood Tribe also informed the Co-op that they are still proceeding with their planning.
6. Operation Report
Martin reported that he had a discussion with Jarret Hoffmann, who was holding off on securing a water unit because it could be too expensive to bring water to his property. Now Hoffman asked in an email, to be grandfathered at the same price as his neighbors, Arnoldussen and Tabachniuk. This addition can now be constructed because the easements are now signed. Motion by Rob to grandfather Jarret Hoffman for a water unit at the cost of $10,000 for his unit, because of previous discussions with management. Seconded by Earl. Carried. L.N.I.D. settling pond project has been completed. The Co-op can expect some crop damage claims of approx. $500.00. Final construction cost on this is $18,270.00, which will be split 50/50 with L.N.I.D.
The Leusink project begins October 14, 2014. A.J. Excavating and Syn-Core Directional will do the construction. Martin met with Joe at M.P.E. with respect to errors in the data. Mini Ex did help to resolve issues at three curb stops and two test holes for possible leaks suspected.
Dave and Adrian Oseen were short on water. Found out that there was an emitter installed for 1 unit instead of 2. Martin changed the emitter to 2 units.
Next project is working on the Arnoldussen addition, including Hoffman, Tabachniuk, and Zmurchyk. This project has mushroomed into at least 4 additional curb stops.
Also underway is an extension for John Reimer in the Nobleford phase. Motion by Morris to move the operation report, as presented by Martin. Seconded by Norm.
Carried. Discussion followed about the request from Craig Paskal, who wants to install a unit by himself. Motion by Rob that the Co-op to allow Craig Paskal to tap into the
LNCPWC waterline, once the curb-stop is installed just inside property line. Paskal is responsible for the service from the curb-stop to his cistern, and service must be
installed to Co-op specifications. Seconded by Earl. Carried.
7. Administration Report
Rae Lynne explained the handed out report. Bank balance as of August 31, 2014 is $277,721.91. Motion by Jack to pay the outstanding invoices. Seconded by Norm.
Carried. Bylaws have to be registered and submitted with the annual return. The Co-op has to follow the rules/bylaws of the Rural Utilities. Rae Lynne will
prepare the documents required to register the Co-op bylaws accordingly.
8. Treasurer Report
No report.
9. New business
No new business.
10. Next meeting: November 10, 2014
11. Motion to adjourn @ 8:40pm.
August 2014 Meeting Minutes
Lethbridge North County Potable Water Co-op
Board Meeting - Diamond City Hall
Monday, August 11, 2014 at 7:00 p.m.
1. Arnie called the meeting to order at 7:02 p.m.
Roll call. Absent: Frans, Rob
2. Approval of Agenda
Motion by Jack to approve the agenda as presented. Seconded by Morris. Carried.
3. Minutes of the June 9, 2014 board meeting.
Motion by Morris to approve the minutes as amended. Seconded by Jack. Carried.
4. Business arising from the minutes.
Tampering: Motion by Bill to go in camera. Seconded by Larry. Carried.
Motion by Morris to go out of camera. Seconded by Earl. Carried.
Motion by Morris that Marty and a board member visit the Co-op member and discuss the situation. Seconded by Jack. Carried.
5. Monarch Update
- Arnie contacted Tracy Anderson. Funding for the Monarch phase is not sure yet. Water agreement with the city is not signed. There are some problems with the new water reservoir.
- Financial support for the construction: discussion about setting up a new loan or use the current loan by the County which expires February 2015. The first phase for the Monarch construction is quoted for $150,000. The board agreed to finance this without getting a loan.
- Before starting construction there should be first a yes from the County of Lethbridge for the use of water from the new reservoir.
Motion by Jack to proceed with construction of the first 12 units immediately after the Co-op gets access for the use of water from the West Lethbridge new reservoir. Seconded by Morris. Carried.
A letter will be sent to the County of Lethbridge with the request for water use for the Monarch phase.
- Extending the construction loan was discussed.
6. Operation Report
- Marty reported that the system wide audit is completed. Results were that two active services were not billed. One customer active at curb stop but installation of the float has not been completed yet. And one case of tampering.
- Syn-Core has completed the extensions for Joose, Van Gunst and Witdouck and is still working on the extension for Henry Bakker.
- Garry Bezooyen asked for a unit for a lower price. A written request is needed.
- L.N.I.D. settling pond relocating Co-op water line estimated cost is $16,750.00. Discussion leads to the responsibility of the L.N.I.D. to relocate the water line. Motion by Larry to send a letter to the L.N.I.D. board that states that L.N.I.D. should relocate the Co-op water line, at the standards of the Co-op, at the LNID expense. Seconded Norm. Carried.
7. Administration Report
Rae Lynne explained the handed out report.
Bank Balance as at July 31, 2014: $326,474.58
Motion by Jack to pay the outstanding invoices. Seconded by Earl. Carried.
8. Treasurer Report
Bill reported on the handed out ½ year budget/Cash flow:
YTD Actual Revenue shows 78% of budget.
YTD Actual Expenses shows 37% of budget.
Construction loan plus interest is $398,000.00.
Bank account plus Accounts Receivable shows for total assets $531,000.00.
9. New Business
No new business.
10. Next Meeting: October 13, 2014
11. Motion to adjourn at 8:35pm.
June 2014 Meeting Minutes
Lethbridge North County Potable Water Co-op
Board Meeting - Diamond City Hall
Monday, June 9, 2014 at 7:00 p.m.
1. Arnie called the meeting to order at 7:05 p.m.
Roll call: Absent - Murray, Norm
2. Approval of Agenda
Motion by Jack to approve the agenda as presented. Seconded by Rob. Carried.
3. Minutes of the April 14, 2014 board meeting.
Motion by Frans to approve the minutes as amended. Seconded by Earl. Carried.
4. Business arising from the minutes.
- Situation Limb. There is no information from the bank yet.
- Hengerer did sign the easement.
5. Monarch Update
- County of Lethbridge is working on details for funding on the Canada building funds form.
- There is no answer from the City of Lethbridge to access water from the west side water reservoir.
- M.P.E. said the drawings for the Monarch phase are ready for construction.
6. Operation Report
- Marty explained the handed out report.
- Still working on the audits for the Picture Butte area. Is working with Syn-Core to get quotes for the smaller projects. Found a leak northwest of Keho Lake due to a fusing failure.
- Tampering: Motion by Jack to go in camera. Seconded by Frans. Carried.
Motion by Larry to go out of camera. Seconded by Frans. Carried.
Motion by Morris to send the draft letter out. Seconded by Bill. Carried.
- Gerald Papworth: Rae Lynne will send a letter to Gerald Papworth that the Co-op deals with the situation as it is using a hydrant with flow control.
- Vogel: Marty will send a letter regarding the relocation of the curb stop for $2970.00.
- L.N.I.D. is building a settling pond northwest of Picture Butte overtop of the Co-op pipeline. L.N.I.D. is planning to relocate the pipe in September.
7. Administration Report
-Rae Lynne explained the handed out report.
Bank Balance: $253,843.72
Motion by Jack to pay the outstanding invoices. Seconded by Rob. Carried.
John Haarman memorial: In memory of John and Nel Haarman the board and the invited Haarman family had a ceremony of the Burr Oak Tree planting and installation of a bench on June 9, 2014.
8. Treasurer Report
Bill reported that the auditor bill from Y.P.M. was a bit higher as estimated for the 2013 audit. Loan from the County is now approx. $250,000.00.
9. New Business
- Monarch Phase should go ahead this fall no matter whether there is funding or not.
- Frans asked for the possibility of installing a unit for Koekoek. Also, is there a possibility to transfer one unit of water (out of a total of …..) from the current location of GDL Farms Ltd by Picture Butte to the second farm (NW-17-11-21-W4) that GDL Farms Ltd is currently buying of Harry and Janet Buijs?
10. Next Meeting: August 11, 2014
11. Motion to adjourn at 8:45pm.
April 2014 Meeting Minutes
Lethbridge North County Potable Water Co-op
Board Meeting - Diamond City Hall
Monday, April 14, 2014 at 7:00 p.m.
1. Arnie called the meeting to order at 7:05 p.m.
Roll call. Absent: Bill, Morris, Norm
2. Approval of Agenda
Motion by Jack to approve the agenda as presented. Seconded by Rob. Carried.
3. Minutes of the March 10, 2014 board meeting.
Motion by Jack to approve the minutes as presented. Seconded by Larry. Carried.
4. Business arising from the minutes.
Martin did buy a touch screen computer.
5. A.G.M. Review
The meeting went well. 35 members attended. Confident feeling from the Co-op members.
6. Executive Elections
President: Nomination, Arnie Bergen-Henengouwen, accepted by acclamation.
Vice President: Nomination, Rob Boras, accepted by acclamation.
Treasurer: Nomination, Bill Hamman, accepted by acclamation.
Secretary: Nomination, Dirk van der Kooij, accepted by acclamation.
7. Monarch Update
Drawings are completed.
Hengerer still has to sign the easement.
Construction estimate for MacLennan is $53,000.00.
Answers for funding will take a couple months according to Tracy Anderson, but there is a good chance.
Motion by Jack to remove the MacLennan unit from the Monarch phase 1. Seconded by Frans. Carried.
Easement: The Limb property is in a foreclosure. Answers from the bank will not come before the end of May. Other choice is that the construction goes through the road ditch with permission from the County.
8. Operation Report
Martin explained the handed out report. Martin remembered the boil water issue, which was a learning process on how to deal with situations like those.
Martin is working on an Emergency Plan.
Martin attended the conferences from A.F.R.W.C. and A.W.W.O.A.
The board discussed the recommendation from Martin to charge a service call fee, ie. Broken floats. Service charge is tabled for next meeting.
Also discussed the Co-op’s responsibility for the water quality in the cistern. Martin observed some bad situations, which could become a health issue. Cistern maintenance is the responsibility of the members and should be mentioned in the next newsletter.
Easement Robert Span: Robert Span will maybe sign a letter of permission. After discussion the board decided to stay with the easement form.
List of pending mini projects: Peterson, Bakker, Leusink, Arnoldussen, Van Gunst, Reimer, MacLennan and Kurusz.
9. Treasurer/Administration Report
Rae Lynne explained the handed out report.
Bank balance as per April 14, 2014 is $320,100.10. The board discussed putting some money in a GIC or a Savings account and decided not to make any changes.
Motion by Rob to pay $100,000.00 towards the County Construction Loan in April, 2014. Seconded by Frans. Carried.
Motion by Jack to pay the outstanding invoices. Seconded by Earl. Carried.
10. John Haarman Memorial
The board is planning to do the planting (Burr Oak Tree) before the June 9, 2014 board meeting. Arnie will ask Gary Secrist for the exact location.
11. Next meeting - May 12, 2014
12. Motion to adjourn by Jack.
March 2014 Meeting Minutes
Lethbridge North County Potable Water Co-op
Board Meeting Diamond City Hall
Monday, March 10, 2014 at 7:00 p.m.
1. Arnie called the meeting to order at 7:06 p.m.
Roll call. Absent: Earl
2. Review agenda.
Motion by Jack to approve the agenda as presented. Seconded by Murray. Carried.
3. Minutes of the February 10, 2014 board meeting.
Motion by Norm to approve the minutes as presented. Seconded by Larry. Carried.
4. Business arising from the minutes.
- Arnie sent a letter to the Lethbridge County about their request for a water unit for Headwater and explained that the Co-op is open for discussion, if there is water available and the County/Water Commission want us to change the policy.
Rae Lynne said that Headwater paid only $250.00/unit for 2 units, and two units were transferred in purchase of property from Sandham.
5. Proposed Budget
- Bill explained the handed out proposed cash flow budget for 2014. Norm recommended to show the GST on the budget. Arnie will ask the accountant if the GST number should be shown on the budget.
- The board discussed the cost of administration and pay roll for the Operation Technician. Motion by Morris that the executive handles the payroll and the administration cost as needed. Seconded by Frans. Carried.
- Water rates will be 10% down for 2014.
- The board agreed that Martin will invest in a computer touch screen and will receive $1,200.00 rent per year for using part of his shop for Co-op purposes.
- Norm suggested to show a payment towards the loan in the budget. Arnie suggested for the 2014 budget to show a $100,000.00 payment towards the loan. Motion by Bill to approve the proposed budget, including the GST, the $1,200.00 rent, and $100,000.00 payment towards the loan. Seconded by Jack. Carried.
6. Operation Report
- Martin explained the handed out report. Working on auditing the system. When audit is completed, he will start on placing the new cages where needed.
7. Administration Report
- Rae Lynne explained the handed out report. Bank balance as per February 28, 2014 is $299,421.97. Motion by Jack to pay the outstanding invoices. Seconded by Morris. Carried.
8. Monarch Update
- Construction drawings will be sent to contractors to get some real quotes. Some units for Nicol will be expensive. Motion by Bill to approach Phase 1 Monarch members to request the unit deposit of $9,000.00 after the final drawings. Seconded by Rob. Carried.
9. AGM April 2, 2014 Election Board Members
Suggestion by Jack to reduce the number of board members. After discussion, motion by Jack to reduce the number of board members from 13 to 11. Seconded by Erik. Carried.
10. Next Meeting - April 14, 2014
11. Motion to adjourn by Jack at 9:15pm
February 2014 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting Diamond City Hall
Monday, February 10, 2014, at 7:00 p.m.
1. Arnie called the meeting to order at 7:04 p.m.
Roll call. Absent: Morris, Frans, Jack
2. Review agenda.
Motion by Erik to approve the agenda as presented. Seconded by Rob. Carried.
3. Minutes of the December 9, 2013 board meeting.
Motion by Norm to approve the minutes as presented. Seconded by Bill. Carried.
4. Business arising from the minutes.
- Ed Stronks: The Co-op received a $860.00 claim for the repair of the underground pipe damage. Martin did some good research on
the situation. The Executive made the decision not to pay for Stronk’s claim.
- The newsletter went out at the beginning of February.
- John Haarman memorial: Discussed the proposed wording on the plaque.
Rae Lynne will revise the wording.
5. Meeting Report.
- The Executive met with the Lethbridge County. After discussion, there will be a decreased water rate to 1.06/m³ for 2014.
- Headwater: The County requested that the Co-op serves Headwater. The Co-op policy says no industrial service. Also there is no capacity right now. All the units in the Monarch phase are sold out.
Motion by Bill to send a letter to the County administration that the Co-op is oversubscribed and cannot approve industrial service because it goes against the Co-op policy. Seconded by Earl. Carried.
- Monarch phase: There is an agreement between the City of Lethbridge and the Lethbridge County for water for the Monarch phase from the West Lethbridge reservoir. The County and the Co-op are working on an official request.
- The Co-op will update the financial situation between the Lethbridge County and the Water Co-op.
- Syn-core Directional Drilling Quoted rough figures for Phase 1: $220,000.00
Phase 2: $110,000.00
Motion by Larry to sit down with Syn-core Drilling for more explanation and information. Seconded by Bill. Carried.
6. Treasurer Report.
Bill explained the handed out draft cash flow/budget report. The Executive will meet to work on a proposed budget for 2014. Rob proposed to do a down payment of $250,000.00 to the County Loan. The Board agreed.
Motion by Bill to approve the treasurer report. Seconded by Earl. Carried.
7. Administration Report.
Rae Lynne explained the handed out report.
Bank balance for January 31, 2014: $512,180.81.
Moneys to collect as of November 30, 2013: $171,568.00
New units will be installed for Van Gunst and Peterson.
Motion by Erik to approve the outstanding invoices. Seconded by Rob. Carried.
Rae Lynne is working with the Y.P.M. auditor to get the numbers ready for the AGM on April 2, 2014.
8. Operation Report.
Martin explained the handed out report.
Completed hydrant flush and pressure test. Work included maintenance and checking out the whole system. Completed an audit of all inactive curb-stops. Did research about the cost of an emitter assembly. With some adjustment, there is cost saving of $110.00 per emitter assembly. Martin will attend the A.F.R.W.C. 2014 AGM. Also asked to become a member of AWWOH Water Distribution, to become a recognized Licensed Class 1 Small System Operator.
Motion by Erik that Martin Nordstrom become a member of AWWOH Water Distribution. Seconded by Larry. Carried.
Motion by Bill to follow Martin’s recommendation to change the emitter unit. Seconded by Earl. Carried.
- Member Paul Neels asked to go down from 2 units to 1. The cost for this service trip is $150.00. An idle curb-stop will be charged.
9. Old business
Looking for a new member for John Haarman’s position.
Terms coming up for renewal are: Bill Hamman
Rob Boras
Murray Kester
Erik Dunsbergen
Arnie van Bergen-Henengouwen
Four for 3 year terms, one for 2 year term, and one for 1 year term.
10. Next meeting – March 10, 2014
11. Motion to adjourn by Rob at 9:15 p.m.
October 2013 Minutes
Lethbridge North County Potable Water Co-op
Board Meeting, Picture Butte Community Center, 7PM
Tuesday, October 15, 2013
1. Arnie called the meeting to order at 7:15pm.
Roll call. Absent: Morris, Rob, Bill, Earl, Jack
2. Review agenda
Motion by Larry to approve the agenda as amended. Seconded by Murray. Carried.
3. Minutes of the September 9, 2013 Board Meeting
Motion by Norm to approve the minutes as amended. Seconded by Erik. Carried.
4. Business arising from the minutes: none.
5. Operation Report
The Co-op purchased a 2013 Chevy Silverado 1500 Extended Cab from Davis Pontiac. Rae Lynne is working on logos to be applied on the truck and will buy Corporate wear for our Operation Manager.
Arnie introduced Martin Nordstrom, who will take over the position from Ken Van den Broek as the Co-op’s new Operation Manager.
Martin introduced himself and thanked the board for the opportunity and confidence and looks forward to a healthy and productive relationship.
In the first week worked on emitter maintenance and locating.
Have set priorities to work on:
1. Balance inventory
2. Buy door hangers
3. Mapping for quick access for locating and finding members
Martin will set up a part of his shop for Co-op use.
Checked the Monarch Reformed Church’s cistern. The lid is just above the surface,
Need work to keep runoff water out of the cistern.
Arnie recommended to put a note in the next newsletter that the members are
responsible for a clean cistern.
Eric got a call from Gerrit De Leeuw who has problems with their emitter
6. Treasurer/Administration Report
Rae Lynne explained the handed out report.
Total monies to be collected as of September 30, 2013: $214,767.00.
Bank balance as of September 30, 2013: $ 447, 925.65
Erik mentioned that the Co-op should send a reminder of the Finalized Construction to members who did not pay the outstanding $2,000.00.
Motion by Erik to pay the outstanding invoices. Seconded by Frans. C.
7. Old Business
John Haarman’s Memorial
Michelle Avey contacted Rae Lynne and said that the family decided that a tribute would be through a memorial at the D.C. Hall with a bench and tree, and that there should be a plan for maintenance in place. Morris donated a bench to the Co-op for use of a memorial set up for John Haarman.
It was suggested that the executive will look after the installation of the bench and planting a tree. Frans will make the choice about the kind of tree.
8. New business
The County Tax Assessor wants a list of members. There is no way to argue around this question. Rae Lynne will send a list of properties where there is potable water.
Frans will get information from other Co-ops and Engineers about emitter material.
Dennis Shigematsu retirement party. Rae Lynne and Dirk will represent the Co-op.
9. Next Meeting: November 11, 2013 at the Picture Butte Community Center
10. Motion to adjourn by Erik at 8:35pm.